Company Secretarial Administrator

Boardroom Pty Limited; Australia; Remote; AUD 60,000 - 80,000; Full time

Job summary

Boardroom Pty Limited seeks an experienced Assistant Company Secretary to support corporate secretarial services and ASIC compliance for clients. You will handle officer changes, share transfers, address/name updates, and prepare resolutions and ASIC forms.

Responsibilities include lodging statements with ASIC, compiling board packs, maintaining registers, and supporting the team with admin tasks and client billing in a busy environment.

Qualifications

• Knowledge of the Corporations Act, ASIC and internal Company requirements.
• At least 12 months practical experience with ASIC compliance and corporate secretarial administration.
• Detailed knowledge of ASIC forms and compliance.
• Experience with the collation of board packs.
• Outstanding verbal and written communication skills.
• The ability to work both autonomously and as a member of a team.
• Excellent attention to detail and organisational skills.
• Excellent customer/client service skills, preferably with experience working in a client-facing role.
• Good customer service and relationship management skills.
• Excellent verbal and written communication skills.
• Highly organised, able to priorities and manage multiple tasks.
• Good attention to detail and accuracy.
• Ability to work effectively under pressure.
• Works well in a team environment.

Responsibilities

• Supporting specified Assistant Company Secretaries and/or Company Secretaries with the delivery of corporate secretarial services and ASIC compliance to their clients.
• Dealing with company changes, such as officer changes, share transfers, company address and name changes, and company incorporations and de-registrations, including preparing the required resolutions and ASIC forms.
• Lodging financial statements with ASIC.
• Advising clients on ASIC compliance.
• Compiling and distributing client board packs.
• Maintain and update internal and client registers.
• Overseeing the ASIC annual company statements and solvency resolution process.
• Providing company secretarial support and managing ASIC compliance for a portfolio of companies, including responsibility for client billing.
• Handling client mail received at the registered office (including scanning and distributing mail to respective client owners).
• Providing administrative support to team management.

Skills

ASIC compliance

Company secretarial

Board packs

Verbal/written communication

Organisational skills

Attention to detail

Client-facing

Job description

• Supporting specified Assistant Company Secretaries and/or Company Secretaries with the delivery of corporate secretarial services and ASIC compliance to their clients.
• This would include:
  • Dealing with company changes, such as officer changes, share transfers, company address and name changes, and company incorporations and de-registrations, including preparing the required resolutions and ASIC forms.
  • Lodging financial statements with ASIC.
  • Advising clients on ASIC compliance.
  • Compiling and distributing client board packs.
  • Maintain and update internal and client registers.
• Overseeing the ASIC annual company statements and solvency resolution process.
• Providing company secretarial support and managing ASIC compliance for a portfolio of companies, including responsibility for client billing.
• Handling client mail received at the registered office (including scanning and distributing mail to respective client owners).
• Providing administrative support to team management. This includes:
• Preparing, co-ordinating and processing ASIC annual company statements and solvency resolutions.
• Dealing with company changes, such as officer changes, share transfers, company address and name changes, and company incorporations and de-registrations, including preparing the required resolutions and ASIC forms.
• Completing and lodging ASIC forms and notifications with other Government bodies.
• Providing advice on ASIC compliance.
• Compiling and distributing client board packs.
• General administration tasks, including scanning, filing and data entry.
• Supporting the Assistant Company Secretaries and Company Secretaries with the delivery of corporate secretarial services and ASIC compliance to their clients.
• Maintaining internal databases, including billing records, and compliance registers.

Requirements

• Knowledge of the Corporations Act, ASIC and internal Company requirements would be beneficial.
• At least 12 months practical experience with ASIC compliance and corporate secretarial administration.
• Detailed knowledge of ASIC forms and compliance.
• Experience with the collation of board packs.
• Outstanding verbal and written communication skills.
• The ability to work both autonomously and as a member of a team.
• Excellent attention to detail.
• Excellent organisational skills with the ability to prioritise work and meet deadlines.
• Excellent customer/client service skills, preferably with experience working in a client-facing role.
• Good customer service and relationship management skills.
• Excellent verbal and written communication skills.
• Highly organised, able to priorities and manage multiple tasks.
• Good attention to detail and accuracy.
• Ability to work effectively under pressure.
• Works well in a team environment.