Corporate Secretarial Executive

TMF Group; Sydney; On-site; AUD 80,000 - 120,000; Full time

Job summary

TMF Group in Sydney is seeking a capable Corporate Secretarial professional to manage a portfolio of clients and deliver governance support across local and international entities.

You will lead onboarding, prepare and review engagement letters, and ensure timely regulatory compliance while building strong client relationships and mentoring junior staff.

Qualifications

• Bachelor's Degree, Diploma, ICSA qualification, or equivalent professional qualification.
• Minimum 2-4 years of relevant corporate secretarial experience, preferably within a professional services environment.
• Strong knowledge of corporate governance principles and statutory compliance requirements.
• Experience managing corporate secretarial portfolios and interacting directly with clients.
• Familiarity with company secretarial software and corporate databases is an advantage.
• Strong understanding of regulatory and compliance obligations.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal, communication, and stakeholder management skills.

Responsibilities

• Manage a portfolio of corporate secretarial clients and act as their primary contact.
• Provide company secretarial and corporate governance support to a portfolio of local and international entities.
• Lead and coordinate client onboarding activities, ensuring timely completion of required documentation and compliance checks.
• Prepare, review, and process engagement letters, proposals, and corporate secretarial documents.
• Maintain strong client relationships and deliver excellent client service.
• Coordinate annual compliance requirements, including annual reviews, business registration renewals, and statutory filings.
• Ensure client reporting deadlines and regulatory obligations are met within agreed timelines.
• Prepare board resolutions, minutes, statutory forms, and other company secretarial documentation.
• Maintain and update statutory registers, corporate records, and client databases.
• Work closely with internal teams regarding client billing, invoicing, and operational matters.
• Support process improvements and contribute to service excellence initiatives.
• Mentor and guide junior team members where required.
• Undertake additional duties and projects as assigned.

Skills

Interpersonal skills

Communication skills

Stakeholder management

Organizational skills

Attention to detail

Time management

Multi-tasking

Education

Bachelor's degree

Diploma

ICSA qualification

Tools

Company secretarial software

Corporate databases

Job description

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.

Key Responsibilities

• Manage a portfolio of corporate secretarial clients and act as their primary point of contact.
• Provide company secretarial and corporate governance support to a portfolio of local and international entities.
• Lead and coordinate client onboarding activities, ensuring timely completion of required documentation and compliance checks.
• Prepare, review, and process engagement letters, proposals, and corporate secretarial documents.
• Maintain strong client relationships and deliver excellent client service.
• Coordinate annual compliance requirements, including annual reviews, business registration renewals, and statutory filings.
• Ensure client reporting deadlines and regulatory obligations are met within agreed timelines.
• Prepare board resolutions, minutes, statutory forms, and other company secretarial documentation.
• Maintain and update statutory registers, corporate records, and client databases.
• Work closely with internal teams regarding client billing, invoicing, and operational matters.
• Support process improvements and contribute to service excellence initiatives.
• Mentor and guide junior team members where required.
• Undertake additional duties and projects as assigned.

Key Requirements

• Bachelor's Degree, Diploma, ICSA qualification, or equivalent professional qualification.
• Minimum 2-4 years of relevant corporate secretarial experience, preferably within a professional services environment.
• Strong knowledge of corporate governance principles and statutory compliance requirements.
• Experience managing corporate secretarial portfolios and interacting directly with clients.
• Familiarity with company secretarial software and corporate databases is an advantage.
• Strong understanding of regulatory and compliance obligations.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal, communication, and stakeholder management skills.