HV Project Administration Team Lead

Ampcontrol; Hexham; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Flexible work arrangements

Paid parental leave

Salary packaging

Purchased leave

Discounted private health care

Wellbeing programs

Education assistance and career dev

Job summary

Ampcontrol is seeking a Project Administration Team Lead to guide our national administration function within the HV Field Services Division. You will lead a diverse team, ensuring accurate, timely support across multiple states and a strong focus on customer service and operational excellence.

In this role you will streamline critical workflows, document best practices, champion digital tools, and support transformational initiatives that improve efficiency, cost control and service delivery.

Qualifications

• Experience leading administration teams in an industrial, manufacturing or service-based environment.
• Proven ability to document processes and develop clear procedures and documentation.
• Proficiency with ERP systems and Microsoft Office.

Responsibilities

• Lead and develop a national administration team of 10–15 professionals.
• Drive efficient delivery of key administrative processes (invoicing, timesheets, PO, job cost allocation).
• Support financial performance through reporting, KPI monitoring and cost controls.
• Improve and document processes to drive consistency, compliance and operational efficiency.
• Coordinate fleet, travel and accommodation requirements across the division.
• Provide high-level administrative support to the HV Field Services Manager.

Skills

People leadership

Process improvement

Cross-functional collaboration

Time management

Tools

ERP systems

Microsoft Office

Digital collaboration tools

Job description

Project Administration Team Lead – Ampcontrol

Ampcontrol is growing and we're looking for an experienced and solutions-focused Project Administration Team Lead to lead our national administration team and drive excellence across our HV Field Services Division.

This is an exciting opportunity for a proven leader who enjoys developing people, improving business processes, and creating efficient, scalable ways of working. You'll play a critical role in supporting operational performance while championing continuous improvement across a geographically dispersed team.

About the Role

In this pivotal leadership position, you'll oversee a national administration team responsible for delivering accurate, timely and customer-focused support across multiple states. You'll lead the coordination of critical workflows including materials management, timesheets, invoicing, fleet administration, travel logistics and executive support, while driving consistency, compliance and operational excellence.

You'll also play a key role in enhancing administrative processes, documenting best practice procedures, and supporting digital transformation initiatives that improve efficiency and service delivery across the division.

What You'll Be Doing

• Lead and develop a national team of 10-15 administration professionals.
• Drive efficient delivery of key administrative processes, including invoicing, timesheets, purchase orders and job cost allocation.
• Support financial performance through reporting, KPI monitoring and cost controls.
• Improve and document processes to drive consistency, compliance and operational efficiency.
• Coordinate fleet, travel and accommodation requirements across the division.
• Provide high-level administrative support to the HV Field Services Manager.
• Champion continuous improvement, digital tools and system adoption.

WhWhat You'll Bring

• Experience leading administration teams in an industrial, manufacturing or service-based environment.
• Strong people leadership skills with a focus on coaching and team development.
• Demonstrated experience improving processes and developing clear procedures and documentation.
• Proficiency in ERP systems, Microsoft Office and digital collaboration tools.
• Strong organisational skills and the ability to manage competing priorities.
• A collaborative approach aligned with Ampcontrol's values of Safety, People, Innovation, Customer and Performance.

Employee Benefits

At Ampcontrol, we believe great work deserves great rewards. When you join us, you’ll have access to a wide range of benefits designed to support your wellbeing, lifestyle, and career growth, including:

• Flexible work arrangements to suit your lifestyle
• Paid parental leave to support your family
• Salary packaging options to help you make the most of your income
• Purchased leave for greater work-life balance
• Discounted private health care
• Wellbeing programs and employee discounts
• Education assistance and career development support

We value Equity, Diversity and Inclusion and are committed to Reconciliation through our Reflect Reconciliation Action Plan. Join us in our journey towards Reconciliation and making a meaningful impact in the community.