HUMAN RESOURCES and PAYROLL OFFICER

GEARS Mining; Toowoomba Regional; On-site; AUD 39,000 - 50,000; Part time

Job summary

GEARS Mining in Toowoomba is seeking a highly organised Human Resources and Payroll Officer to support our team in a part-time capacity. You will ensure accurate payroll, maintain HR records and assist with on-boarding and recruitment activities.

This role covers payroll processing, timesheets, leave, compliance with awards and legislation, and general administration. You will work closely with leadership, uphold confidentiality, and use MS Office; Employment Hero experience is a plus.

Qualifications

• Minimum 2 years experience in Human Resources and payroll.
• Strong understanding of payroll processes.
• Ability to interpretEmployment legislation & awards.
• High level of confidentiality and professionalism.
• Excellent communication and interpersonal skills.

Responsibilities

• Process fortnightly payroll and superannuation accurately and on time.
• Maintain employee payroll records and personal information.
• Manage timesheets, leave balances, superannuation, and payroll reporting.
• Ensure compliance with relevant awards, legislation, and workplace policies.
• Respond to employee payroll enquiries in a timely and professional manner.
• Prepare monthly payroll tax & PAYG.
• Support end-to-end recruitment activities, including advertising vacancies, screening applications, and coordinating interviews.
• Prepare employment contracts, onboarding documentation, and induction materials.
• Maintain employee files and HR databases.
• Assist with performance management and training coordination.
• Support HR compliance and policy administration.
• Coordinate office supplies and general office functions.
• Assist with preparing reports, spreadsheets, presentations and document control.
• Support continuous improvement initiatives and business projects.

Skills

Payroll processes

HR records

Recruitment

Onboarding

MS Office Suite

Communication

Organisation/time management

Confidentiality

Teamwork

Tools

Excel

Word

Outlook

Job description

Are you a motivated professional who enjoys the variety of wearing different hats and taking ownership of your role? Do you take pride in delivering accurate and efficient support? This role across key support services might be the change that you’re looking for.

About the Business

GEARS Mining is an Australian family-owned company providing specialist maintenance solutions and products to mine sites located across six continents.

Due to continuous business growth and ongoing customer demand, GEARS Mining requires an experienced Human Resource and Payroll Officer to deliver outstanding support for our team in Toowoomba.

About the Role

We are seeking a highly organised and proactive Human Resources and Payroll Officer to join our team in the Toowoomba office. This diverse role is ideal for someone who enjoys working across multiple functions on a part-time basis.

You will play a key role in supporting our employees and leadership team by ensuring payroll is processed accurately, Human Resource records are maintained, compliance requirements are met, and day-to-day administrative operations run smoothly.

Key Responsibilities

Payroll

Process fortnightly payroll and superannuation accurately and on time.

Maintain employee payroll records and personal information.

Manage timesheets, leave balances, superannuation, and payroll reporting.

Ensure compliance with relevant awards, legislation, and workplace policies.

Respond to employee payroll enquiries in a timely and professional manner.

Preparation of monthly payroll tax & PAYG

Human Resources

Support end to end recruitment activities, including advertising vacancies, screening applications, and coordinating interviews.

Prepare employment contracts, onboarding documentation, and induction materials.

Maintain employee files and HR databases.

Assist with performance management and training coordination.

Support HR compliance and policy administration.

General Administration

Coordinate office supplies and general office functions.

Assist with preparing reports, spreadsheets, presentations and document control.

Support continuous improvement initiatives and business projects as required.

About You

This role would suit an individual who is looking for flexibility in their working hours. It may also suit someone who wants to gain valuable work experience whilst studying.

To be successful in this role, you will have:

Minimum 2 years previous experience in Human Resources and payroll

Strong understanding of payroll processes

Ability to accurately interpret employment legislation & awards.

Excellent attention to detail and accuracy.

Strong organisational and time management skills.

High level of confidentiality and professionalism.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

The ability to work both autonomously and as part of a team

Prior experience with Employment Hero would be an advantage.

What We Offer

A supportive and collaborative team environment in an Australian family-owned business.

Opportunity to develop across HR, payroll, and administration functions.

Flexible working arrangements with competitive salary based on skills and experience.

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