Human Resources Administrator

Oncall; Melbourne; On-site; AUD 39,000 - 52,000; Part time

Benefits offered by this job

Collaborative culture

Community involvement

Diverse interpreter network

Job summary

Oncall Language Services (Oncall) in Melbourne is seeking a part-time HR Administrator to join the HR team onsite in South Melbourne. You will coordinate recruitment activities, screen candidates, support onboarding, and maintain confidential HR records.

You will work with a collaborative team to improve onboarding processes, prepare employment documentation, and assist with recruitment reporting, while upholding high standards of discretion and diversity.

Qualifications

• Experience in HR administration, recruitment or a similar administrative or people-focused role.
• Experience screening candidates, coordinating interviews and supporting onboarding.
• Strong organisational and time-management skills, with the ability to prioritise competing tasks.
• Clear written and verbal communication skills and confidence speaking with candidates over the phone.
• Strong attention to detail when reviewing documentation and discretion when handling confidential information.
• Proficiency in Microsoft Office and confidence learning HR and recruitment systems.
• The ability to work independently within approved procedures and collaboratively within a team.
• A respectful and culturally sensitive approach to people from diverse backgrounds.

Responsibilities

• Coordinating recruitment activities, including advertisements, application reviews, telephone screening and interview scheduling.
• Conducting initial candidate assessments and reference checks using approved criteria and procedures.
• Maintaining recruitment pipelines, following up outstanding requirements and communicating progress and outcomes to candidates and hiring managers.
• Collecting and reviewing candidate documentation, coordinating pre-employment checks and escalating compliance concerns.
• Preparing and issuing employment or engagement documentation.
• Coordinating onboarding activities, including system setup, induction and required training, in collaboration with relevant teams.
• Maintaining accurate and confidential HR records, preparing recruitment reports and processing approved employment changes and offboarding documentation.
• Assisting with HR correspondence, administrative activities and improvements to recruitment and onboarding processes.

Skills

HR administration

Recruitment coordination

Interview scheduling

Onboarding

Communication skills

Time management

Discretion

Teamwork

Multicultural sensitivity

Tools

Microsoft Office

HR systems

Job description

Oncall Language Services (Oncall) has been providing language services to support our clients for 40 years. Throughout this time, we have established ourselves as global leaders and continue to blend our experience with the latest technologies to develop innovative Interpreting, Translation, Transcription & Captioning solutions that help our clients achieve their goals. At the heart of our service delivery is our vision to “empower those who seek to understand and be understood through high-value innovative solutions”. We live this every day by providing integral support to some of our most at-risk communities in Australia and around the globe.

The Opportunity

We are seeking an organised and proactive Human Resources Administrator to join our HR team in a part-time role based onsite in South Melbourne.

Your Responsibilities Will Include

• Coordinating recruitment activities, including advertisements, application reviews, telephone screening and interview scheduling.
• Conducting initial candidate assessments and reference checks using approved criteria and procedures.
• Maintaining recruitment pipelines, following up outstanding requirements and communicating progress and outcomes to candidates and hiring managers.
• Collecting and reviewing candidate documentation, coordinating pre-employment checks and escalating compliance concerns.
• Preparing and issuing employment or engagement documentation.
• Coordinating onboarding activities, including system setup, induction and required training, in collaboration with relevant teams.
• Maintaining accurate and confidential HR records, preparing recruitment reports and processing approved employment changes and offboarding documentation.
• Assisting with HR correspondence, administrative activities and improvements to recruitment and onboarding processes.

What we’re looking for

Successful Candidates Will Demonstrate The Following

• Experience in HR administration, recruitment or a similar administrative or people-focused role.
• Experience screening candidates, coordinating interviews and supporting onboarding.
• Strong organisational and time-management skills, with the ability to prioritise competing tasks.
• Clear written and verbal communication skills and confidence speaking with candidates over the phone.
• Strong attention to detail when reviewing documentation and discretion when handling confidential information.
• Proficiency in Microsoft Office and confidence learning HR and recruitment systems.
• The ability to work independently within approved procedures and collaboratively within a team.
• A respectful and culturally sensitive approach to people from diverse backgrounds.

Why Join Oncall:

Impactful work with a market leader that has a

• Collaborative, inclusive, and innovative culture
• Working with an organisation that has a strong sense of community and social responsibility
• A diverse workforce of over 4500 interpreters in over 230 languages

You must have the right to live and work in Australia to apply for this job.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.