Human Resources Administrator

ONCALL Interpreters & Translators; Melbourne; On-site; AUD 48,000 - 62,000; Part time

Job summary

ONCALL Interpreters & Translators, South Melbourne VIC, seeks a proactive Human Resources Administrator for a part-time, onsite role. You will drive recruitment and onboarding for internal and external roles, and support broader HR administration.

Reporting to the HR Advisor, you will manage candidate progress, documentation, and employment changes while maintaining confidential records. Responsibilities include coordinating interviews, reference checks, onboarding activities, and HR reporting.

Qualifications

• Experience in HR administration, recruitment or similar administrative role.
• Experience screening candidates, coordinating interviews, onboarding support.
• Strong organisational and time-management skills and ability to prioritise tasks.
• Clear written and verbal communication, confident phone conversations with candidates.
• Discretion handling confidential information and attention to detail.

Responsibilities

• Coordinate recruitment activities: ads, application reviews, screening and interview scheduling.
• Conduct initial candidate assessments and reference checks.
• Maintain recruitment pipelines and communicate progress to candidates and hiring managers.
• Collect and review candidate documents, coordinate pre-employment checks and compliance.
• Prepare and issue employment or engagement documents.
• Coordinate onboarding activities including system setup and training with relevant teams.

Skills

HR administration

Recruitment

Onboarding

Time management

Communication

Attention to detail

Confidentiality

Independent work

Cultural sensitivity

Tools

Microsoft Office

HR systems

Job description

ONCALL Interpreters & Translators – South Melbourne VIC

Oncall Language Services (Oncall) has been providing language services to support our clients for 40 years. Throughout this time, we have established ourselves as global leaders and continue to blend our experience with the latest technologies to develop innovative Interpreting, Translation, Transcription & Captioning solutions that help our clients achieve their goals. At the heart of our service delivery is our vision to “empower those who seek to understand and be understood through high-value innovative solutions”. We live this every day by providing integral support to some of our most at‑risk communities in Australia and around the globe.

The Opportunity

We are seeking an organised and proactive Human Resources Administrator to join our HR team in a part‑time role based onsite in South Melbourne. Reporting to the HR Advisor, you will focus on recruitment and onboarding for external and internal positions, while supporting broader HR administration. You will help candidates progress through the recruitment process and ensure records and documentation are accurate and complete.

Your responsibilities will include:

• Coordinating recruitment activities, including advertisements, application reviews, telephone screening and interview scheduling.
• Conducting initial candidate assessments and reference checks using approved criteria and procedures.
• Maintaining recruitment pipelines, following up outstanding requirements and communicating progress and outcomes to candidates and hiring managers.
• Collecting and reviewing candidate documentation, coordinating pre‑employment checks and escalating compliance concerns.
• Preparing and issuing employment or engagement documentation.
• Coordinating onboarding activities, including system setup, induction and required training, in collaboration with relevant teams.
• Maintaining accurate and confidential HR records, preparing recruitment reports and processing approved employment changes and off‑boarding documentation.
• Assisting with HR correspondence, administrative activities and improvements to recruitment and onboarding processes.

What we’re looking for

Successful candidates will demonstrate the following:

• Experience in HR administration, recruitment or a similar administrative or people-focused role.
• Experience screening candidates, coordinating interviews and supporting onboarding.
• Strong organisational and time‑management skills, with the ability to prioritise competing tasks.
• Clear written and verbal communication skills and confidence speaking with candidates over the phone.
• Strong attention to detail when reviewing documentation and discretion when handling confidential information.
• Proficiency in Microsoft Office and confidence learning HR and recruitment systems.
• The ability to work independently within approved procedures and collaboratively within a team.
• A respectful and culturally sensitive approach to people from diverse backgrounds.

Why Join Oncall

Impactful work with a market leader that has a

• Collaborative, inclusive, and innovative culture
• Working with an organisation that has a strong sense of community and social responsibility
• A diverse workforce of over 4500 interpreters in over 230 languages

You must have the right to live and work in Australia to apply for this job.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.