Human Resources Administrator

Oncall Interpreters and Translators; Melbourne; On-site; AUD 39,000 - 52,000; Part time

Job summary

Oncall Language Services seeks a part-time Human Resources Administrator to join our HR team onsite in South Melbourne. You will focus on recruitment and onboarding for external and internal roles, while supporting broader HR administration and maintaining accurate records.

Reporting to the HR Advisor, you will coordinate advertisements, screenings, interviews, onboarding, and documentation, ensuring processes run smoothly and compliantly.

Qualifications

• Experience in HR administration or recruitment.
• Experience screening candidates and onboarding.
• Strong communication and discretion.

Responsibilities

• Coordinating recruitment activities, including advertisements and screening.
• Conducting initial candidate assessments and reference checks.
• Maintaining recruitment pipelines and communicating progress to stakeholders.
• Collecting and reviewing candidate documentation and coordinating checks.
• Preparing employment or engagement documentation.
• Coordinating onboarding activities with relevant teams.
• Maintaining confidential HR records and reporting on recruitment activities.

Skills

HR administration

Recruitment

Onboarding

Organisation & time mgmt

Communication skills

Discretion with confidential info

Teamwork

Tools

Microsoft Office

HR systems

Job description

Join Oncall's HR team in a recruitment-focused role supporting candidate screening, onboarding and HR administration. Based onsite in South Melbourne.

09th October, 2026

Oncall Language Services (Oncall) has been providing language services to support our clients for 40 years. Throughout this time, we have established ourselves as global leaders and continue to blend our experience with the latest technologies to develop innovative Interpreting, Translation, Transcription & Captioning solutions that help our clients achieve their goals.At the heart of our service delivery is our vision to “empower those who seek to understand and be understood through high-value innovative solutions”. We live this every day by providing integral support to some of our most at-risk communities in Australia and around the globe.

The Opportunity

We are seeking an organised and proactive Human Resources Administrator to join our HR team in a part-time role based onsite in South Melbourne. Reporting to the HR Advisor, you will focus on recruitment and onboarding for external and internal positions, while supporting broader HR administration. You will help candidates progress through the recruitment process and ensure records and documentation are accurate and complete.

Your responsibilities will include:

• Coordinating recruitment activities, including advertisements, application reviews, telephone screening and interview scheduling.
• Conducting initial candidate assessments and reference checks using approved criteria and procedures.
• Maintaining recruitment pipelines, following up outstanding requirements and communicating progress and outcomes to candidates and hiring managers.
• Collecting and reviewing candidate documentation, coordinating pre-employment checks and escalating compliance concerns.
• Preparing and issuing employment or engagement documentation.
• Coordinating onboarding activities, including system setup, induction and required training, in collaboration with relevant teams.
• Maintaining accurate and confidential HR records, preparing recruitment reports and processing approved employment changes and offboarding documentation.
• Assisting with HR correspondence, administrative activities and improvements to recruitment and onboarding processes.

What we’re looking for

• Experience in HR administration, recruitment or a similar administrative or people-focused role.
• Experience screening candidates, coordinating interviews and supporting onboarding.
• Strong organisational and time-management skills, with the ability to prioritise competing tasks.
• Clear written and verbal communication skills and confidence speaking with candidates over the phone.
• Strong attention to detail when reviewing documentation and discretion when handling confidential information.
• Proficiency in Microsoft Office and confidence learning HR and recruitment systems.
• The ability to work independently within approved procedures and collaboratively within a team.
• A respectful and culturally sensitive approach to people from diverse backgrounds.

Why Join Oncall:

• Collaborative, inclusive, and innovative culture
• Working with an organisation that has a strong sense of community and social responsibility
• A diverse workforce of over 4500 interpreters in over 230 languages

You must have the right to live and work in Australia to apply for this job.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.