HRIS / Clinical Roster Coordinator

Glengollan Village; City of Knox; On-site; AUD 70,000 - 90,000; Full time

Job summary

Glengollan Village is seeking an organised HRIS & Clinical Rostering Coordinator to ensure rosters align with resident care needs and budgets, while overseeing HRIS data accuracy and onboarding of new staff.

The role is a 12-month contract with potential to become permanent, offering a supportive not-for-profit environment and opportunities for professional development in aged care operations.

Qualifications

• Previous administration experience in a busy, customer-focused environment.
• Strong organisational skills and exceptional attention to detail.
• High-level computer and systems literacy.
• Experience with rostering and/or aged care sector is highly regarded.
• Current National Police Check.

Responsibilities

• Coordinate and manage clinical and care staff rosters to ensure staffing coverage.
• Ensure shifts are filled with staff who have required skills and qualifications.
• Maintain roster compliance with funding, staffing and budget requirements.
• Act as primary point of contact for roster enquiries and staffing requests.
• Monitor and accurately record attendance, leave, overtime and workforce data.
• Manage and maintain the HRIS across all departments.
• Support workforce planning and reporting through system administration.
• Contribute to smooth day-to-day operation of residential care services.

Skills

Organised

Attention to detail

Strong computer skills

Excellent communication

Tools

HRIS software

Roster management tools

Job description

Join a Thriving Aged Care Community at Glengollan Village

Are you an organised, people-focused administrator who thrives in a fast-paced environment? Do you enjoy coordinating rosters, solving staffing challenges, and supporting teams through effective systems and processes?

Glengollan Village is seeking an enthusiastic and motivated HRIS & Clinical Roster Coordinator to play a vital role in ensuring the smooth operation of our residential aged care community. This position is a 12 month contract with potential to become permanent.

About Glengollan Village

Nestled in the beautiful foothills of the Dandenong Ranges, Glengollan Village is a well-respected not-for-profit, non-denominational aged care provider dedicated to delivering excellence in care, wellbeing, lifestyle, and housing.

Set across approximately 15 acres, our community includes:

• 147 independent living units
• A 90-bed residential aged care facility
• A welcoming, homelike environment focused on connection, dignity and resident wellbeing

Conveniently located near Ferntree Gully and Boronia Railway Stations, with bus stops directly outside the village, Glengollan Village offers an accessible and supportive workplace where your contribution truly makes a difference.

About the Role

You will be responsible for coordinating clinical and care staff rosters while ensuring workforce requirements align with resident care needs, funding requirements, and budget expectations.

You will also manage and maintain the organisation's Human Resource Information System (HRIS), supporting departments across the Village, helping to ensure accurate workforce data and reporting and onboarding of new employees.

Key Responsibilities

• Coordinate and manage clinical and care staff rosters to ensure appropriate staffing coverage
• Ensure all shifts are filled with employees who possess the required skills and qualifications
• Maintain roster compliance with funding, staffing and budget requirements
• Act as the primary point of contact for roster enquiries, changes and staffing requests
• Monitor and accurately record attendance, leave, overtime and workforce data
• Manage and maintain the HRIS across all departments
• Support workforce planning and reporting through accurate system administration
• Contribute to the smooth day-to-day operation of our residential care services

About You

To be successful in this role, you will bring:

• Previous administration experience in a busy, customer-focused environment
• Strong organisational skills and exceptional attention to detail
• High-level computer and systems literacy
• Excellent communication and problem-solving skills
• A professional approach with the ability to maintain confidentiality
• Previous rostering experience and/or exposure to the aged care sector (highly regarded)
• Current National Police Check

Why Join Glengollan Village?

At Glengollan Village, we value our people and recognise the important role they play in delivering outstanding care and services to our residents.

We Offer

• Supportive and collaborative team environment
• Ongoing training and professional development opportunities
• Above-award remuneration
• Salary packaging benefits, allowing you to increase your take-home pay by claiming up to $18,550 tax-free each year
• The opportunity to contribute to a respected not-for-profit organisation that genuinely makes a difference in people's lives