Administration Assistant

Respect Group; Warrnambool; Hybrid; AUD 42,000 - 54,000; Part time

Benefits offered by this job

Salary packaging up to $15,900

Additional $2,650 for meals/holiday

Training and development

Onsite leadership

Long-term career in aged care

Job summary

Respect Group's Lyndoch Living in Warrnambool is seeking an experienced Administration Assistant to support the daily operations of the aged care facility. You will manage rosters using HumanForce, handle front-desk reception, process timesheets, and maintain staff records with confidentiality and accuracy.

This is a 32-hour per week role across four set days, including Mondays and Fridays. Join a supportive team with a focus on person-centered care, continuous education, and collaborative

Qualifications

• Experience in rostering, ideally in aged care, health, or a service-based role.
• Proven experience in rostering, timesheets, training records and staff documentation using HumanForce.
• Strong customer service, communication, and organisational skills.
• Competence with computers and word processing.
• Excellent ability to maintain confidentiality and comply with requirements.
• Current NDIS Worker Screening or National Police Check, or able to obtain one.

Responsibilities

• Maintain and coordinate employee rosters to support safe staffing levels and operational requirements.
• Manage rostering functions within HumanForce, including roster templates, shift bidding, roster changes, leave approvals and filling roster vacancies.
• Process and manage employee timesheets, ensuring accuracy and timely payroll submission.
• Maintain staff records with leave submissions and employment documentation in line with organisational requirements.
• Provide professional reception and administrative support, including responding to enquiries from staff, residents, families, and visitors.

Skills

Rostering

HumanForce

Reception

Office software

Tools

HumanForce

Job description

About Us

At Respect, we’re proud to be the largest provider of aged care services in Regional Australia.

As a not-for-profit organisation, everything we do is driven by our commitment to supporting older Australians with dignity, compassion and genuine connection.

We’re a growing, values-led organisation with a strong focus on our residents, their families and our team. When you join Respect, you become part of a supportive community that thrives on collaboration, trust and the shared belief that everyone deserves to feel valued.

If you’re looking for an organisation that invests in its people, celebrates purpose, and offers meaningful career pathways, you’ll feel right at home with us.

Why You Will Love Working With Us

• A workplace culture that celebrates people, progress, and purpose
• Meaningful work where you see the impact you make every day
• Opportunities to grow your career
• Save tax by salary packaging up to $15,900 of living expenses and a further $2650 for meals out and holiday accommodation!

About the Role

Lyndoch Living is a dynamic, purpose-driven aged care community where exceptional care and genuine connection come together. With 24/7 nursing support and the ability to care for residents with high or complex needs, our five-residence home allows staff to deliver tailored care that evolves with residents—all in one supportive, well-resourced environment. We foster a homely, respectful culture where residents thrive and staff are empowered to make a real difference. Our highly trained nurses and personal care workers are backed by ongoing education, strong teamwork, and leadership that understands how important a smooth transition is for residents and staff alike. At Lyndoch, you’re not just doing a job—you’re building relationships, growing your skills, and being part of a team that truly cares.

This is a rewarding opportunity for an experienced and motivated Administration Assistant to join a supportive and dynamic team, ensuring the smooth day-to-day running of the facility.

This part-time contract position offers 32 hours per week, worked across four set days each week successful candidate must be available to work Monday and Friday.

Rostering is a core responsibility of this position, and demonstrated rostering experience is essential. Experience using HumanForce is highly desirable. Alongside your rostering expertise, you will bring strong computer skills and previous experience in a reception, administration or front-of-house position.

You will also need to have excellent communication and organisational skills, a warm and professional telephone manner, and a genuine commitment to providing exceptional service to staff, residents, families, and visitors.

No two days are the same! As Administration Assistant you will:

• Maintain and coordinate employee rosters to support safe staffing levels and operational requirements.
• Manage rostering functions within HumanForce, including roster templates, shift bidding, roster changes, leave approvals and the timely filling of roster vacancies.
• Process and manage employee timesheets, ensuring accuracy and timely payroll submission.
• Maintain staff records with leave submissions and employment documentation in line with organisational requirements.
• Provide professional reception and administrative support, including responding to enquiries from staff, residents, families, and visitors.

About You

You’ll thrive with us if you have:

• Experience in rostering, ideally in aged care, health, or a service-based role.
• Proven experience in rostering, timesheets, training records and staff documentation using HumanForce.
• Strong customer service, communication, and organisational skills.
• Competence with computers and word processing.
• An excellent ability to demonstrate confidentiality and compliance requirements.
• Current NDIS Worker Screening or National Police Check, or able to obtain one.

Perks & Benefits

• As a not-for-profit you can reduce your tax by salary packaging up to $15,900 per year for living expenses, bills, rent, mortgage and groceries. Take advantage of a further $2,650 to pay for meals out or holiday accommodation
• Training and development pathways
• Supportive leaders who are onsite
• A friendly, down-to-earth workplace
• Opportunity to build a long-term career in aged care