HR Coordinator

Intrax Consulting Engineers; City of Melbourne; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible/hybrid working options

Professional development support

Additional purchased annual leave

Job summary

Intrax Consulting Engineers is seeking an HR Coordinator to support the delivery of HR programs and day-to-day operations. You will assist with onboarding, contracts, probations, promotions and terminations, and work across engagement, learning and wellbeing initiatives.

The role offers broad exposure to people processes in a fast-paced environment, with a focus on administration, coordination and project delivery.

Qualifications

• HR-related experience in coordinating people programs and processes.
• Experience with employment contracts, onboarding and offboarding is useful.
• Strong organisational and communication abilities are essential.

Responsibilities

• HR Administration: prepare contracts, letters and documentation and maintain records.
• Employee Lifecycle Support: onboarding, promotions, transfers and changes.
• HR Projects & Programs: coordinate initiatives across engagement, learning and culture.
• Recruitment Coordination: support interview scheduling and candidate experience.
• Reporting & People Data: create reports and dashboards for planning.
• Process Improvement: streamline HR processes and improve employee experience.
• Employee & Manager Support: answer HR inquiries and guide policies.

Skills

HR coordination

Communication

Attention to detail

Project coordination

Organisational skills

Education

HR or Business degree

Tools

Microsoft Office

HR systems

Job description

At Intrax, our people are central to how we deliver for clients and grow as a business. As an HR Coordinator, you'll play an important role in supporting the delivery of our people programs, improving employee experiences, and helping leaders and team members navigate key HR processes.

This is a true generalist role with a strong focus on coordination, administration and project delivery. You'll work closely with the HR team and stakeholders across the business while building practical HR experience and developing your career in a supportive and fast-paced environment.

What You’ll Do

You'll support the delivery of people initiatives and day-to-day HR operations across the full employee lifecycle, including:

• HR Administration: Prepare employment contracts, letters, HR documentation and maintain accurate people records and systems.
• Employee Lifecycle Support: Assist with onboarding, probation reviews, employee changes, promotions, transfers and offboarding activities.
• HR Projects & Programs: Coordinate and support the delivery of people initiatives across engagement, performance, learning and development, wellbeing, recognition and culture.
• Recruitment Coordination: Partner with Talent Acquisition and hiring managers to support recruitment activities, interview scheduling and candidate experience.
• Reporting & People Data: Prepare reports, dashboards and insights that support workforce planning and informed decision-making.
• Process Improvement: Identify opportunities to improve HR processes, systems and the employee experience through efficient and consistent practices.
• Employee & Manager Support: Respond to HR enquiries and provide guidance on policies, processes and people programs, escalating matters when required.

Why This Role Matters

At Intrax, our people are central to how we deliver for clients and grow as a business. As an HR Coordinator, you'll play an important role in supporting the delivery of our people programs, improving employee experiences, and helping leaders and team members navigate key HR processes.

This is a true generalist role with a strong focus on coordination, administration and project delivery. You'll work closely with the HR team and stakeholders across the business while building practical HR experience and developing your career in a supportive and fast-paced environment.

What You’ll Do

You'll support the delivery of people initiatives and day-to-day HR operations across the full employee lifecycle, including:

• HR Administration: Prepare employment contracts, letters, HR documentation and maintain accurate people records and systems.
• Employee Lifecycle Support: Assist with onboarding, probation reviews, employee changes, promotions, transfers and offboarding activities.
• HR Projects & Programs: Coordinate and support the delivery of people initiatives across engagement, performance, learning and development, wellbeing, recognition and culture.
• Recruitment Coordination: Partner with Talent Acquisition and hiring managers to support recruitment activities, interview scheduling and candidate experience.
• Reporting & People Data: Prepare reports, dashboards and insights that support workforce planning and informed decision-making.
• Process Improvement: Identify opportunities to improve HR processes, systems and the employee experience through efficient and consistent practices.
• Employee & Manager Support: Respond to HR enquiries and provide guidance on policies, processes and people programs, escalating matters when required.

No two days are the same, and you'll gain exposure to a broad range of HR activities while developing your knowledge and capability.

What You Bring

You are organised, proactive and enjoy keeping things running smoothly. You take pride in delivering high-quality work, managing competing priorities and building positive relationships with people at all levels.
You'll thrive in this role if you:

• Enjoy working in a fast-paced and collaborative environment
• Have strong attention to detail and follow-through
• Are highly organised and able to manage multiple priorities
• Enjoy coordinating projects and improving processes
• Build credibility and trust through responsiveness and professionalism
• Are keen to learn and develop a career in Human Resources

What Sets You Apart

From a technical perspective, you'll have:

• Previous experience in a HR Coordinator, People & Culture Coordinator, Administrator or similar role
• Strong organisational and administrative skills with excellent attention to detail
• Confidence managing competing priorities and meeting deadlines
• Strong written and verbal communication skills
• A customer-focused mindset and commitment to delivering a positive employee experience
• Ability to handle confidential and sensitive information professionally
• Intermediate to advanced Microsoft Office skills, particularly Word, Excel and PowerPoint
• Experience using HR systems and maintaining employee records (desirable)
• Relevant tertiary qualifications in Human Resources, Business or a related discipline, or currently working towards one (highly regarded)

What you will get

As a national multidisciplinary engineering and surveying business, we're committed to creating an environment where our people can do their best work, continue to learn, and build rewarding careers.

• Highly challenging, meaningful project work across diverse sectors
• Professional development support, including further education and leadership development
• Flexible and hybrid working options
• Up to four weeks of additional purchased annual leave
• Generous parental leave (12 week's primary carer, 4 weeks secondary carer at full pay)
• Volunteer leave
• Health and wellbeing programs and Employee Assistance Program
• A supportive environment where you can shape your career at your pace

If you're looking for an opportunity to gain broad HR exposure, contribute to meaningful people initiatives, and grow your career alongside an experienced HR team, we'd love to hear from you.

Intrax is an equal opportunities employer committed to diversity and inclusion across our people, clients and partners. We welcome applications from all suitably qualified candidates. If you require any adjustments during the recruitment process, please let us know.