HR Coordinator

Knapp Australia; City of Melbourne; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible hybrid working

Wellbeing support

Training and development

Diverse HR exposure

Inclusive team culture

Gym membership discount

Parental leave

Additional annual leave

Job summary

KNAPP Australia is seeking an HR Coordinator to provide responsive, employee-focused support across recruitment and the employee lifecycle. You will work with the HR Manager and leaders to ensure processes are consistent, deadlines are visible and records are accurate, delivering a professional experience from first contact through offboarding.

You will coordinate vacancies, prepare offers, onboard new starters, manage HR records in systems like myKNAPP, SuccessFactors and OneIDM, and assist

Qualifications

• Qualification in Human Resources, Business Administration, or related discipline.
• Experience in HR coordination, recruitment administration or people operations.
• Strong organisation, prioritisation and follow-up skills.
• High level of accuracy in documentation and data management.
• Clear, professional written and verbal communication skills.
• Confidence using Microsoft 365 and HR/recruitment systems.
• Discretion when handling personal and confidential information.
• Collaborative, service-focused approach and risk awareness.

Responsibilities

• Coordinate vacancies from briefing through placement and closure.
• Prepare and post advertisements, manage applications and interview scheduling.
• Screen against role requirements and coordinate agencies and referrals.
• Coordinate reference checks, VEVO/Right-to-work checks and pre-employment medicals.
• Prepare offers, contracts and onboarding documentation.
• Coordinate onboarding, payroll notifications, inductions and first-day setup.
• Maintain employee files and lifecycle records in HR systems.
• Prepare payroll inputs and support time, leave and data administration.
• Coordinate offboarding and exit activities.
• Track mandatory training and compliance dates.
• Provide admin support for visas, international moves and HR projects.

Skills

HR coordination

Recruitment administration

People operations

Organisation

Documentation accuracy

Written & verbal communication

MS 365

Discretion with confidential info

Collaboration & service mindset

Education

HR or related qualification

Tools

SuccessFactors

HRIS / payroll systems

Job description

As HR Coordinator at KNAPP Australia, you will provide responsive, accurate and employee-focused support across recruitment and the employee lifecycle. Working closely with the HR Manager and people leaders, you will help ensure our HR processes are consistent, deadlines remain visible, records are accurate and employees receive professional experience from their first interaction with KNAPP through to offboarding.

Your key responsibilities will include:

Coordinate approved vacancies from job briefing through to placement and candidate closure.

Prepare and post advertisements, manage applications and candidate communication, schedule interviews and support hiring panels.

Conduct initial screening against agreed role requirements and coordinate recruitment agencies and the Talent Scout employee referral program.

Coordinate reference checks, police checks, VEVO/right-to-work checks and role-relevant pre-employment medicals.

Prepare conditional offers, employment contracts and supporting documentation using approved templates and instructions.

Coordinate onboarding, including new starter documentation, system workflows, payroll notifications, induction packs, access, equipment, training and first-day arrangements.

Maintain employee files, contract variations, position changes, probation reminders and other employee lifecycle records.

Maintain accurate employee and organisational data in myKNAPP, SuccessFactors, OneIDM and approved HR records.

Prepare authorised payroll inputs and support routine time, leave and employee-data administration.

Coordinate offboarding checklists, system notifications, exit documentation, asset return and exit survey activities.

Track mandatory training, policy acknowledgements, licences, work rights, visa expiries and other recurring compliance dates.

Provide administrative support for sponsored visas, international transfers, employee relocation, audits, HR projects and employee communications.

Refer complex employee relations, medical, injury, conduct, grievance or legal matters promptly to the HR Manager.

Other duties and responsibilities as reasonably directed.

You are organised, approachable and detail-focused, with a genuine interest in helping people and improving HR processes. You bring:

A qualification in Human Resources, Business Administration or a related discipline, or equivalent practical experience.

Experience in HR coordination, recruitment administration, people operations or a comparable role.

Strong organisation, prioritisation and follow-up skills, with the ability to manage competing deadlines.

A high level of accuracy in documentation, employee data and recordkeeping.

Clear, professional written and verbal communication skills.

Confidence using Microsoft 365 and the ability to learn HR and recruitment systems.

Demonstrated discretion when handling personal and confidential information.

A collaborative, service-focused approach and the confidence to raise risks early.

The following experience will be highly regarded:

Experience in a technical, engineering, industrial, logistics, manufacturing or multi-site environment.

Experience using SuccessFactors, an HRIS, applicant tracking, payroll or employee self-service systems.

Exposure to pre-employment screening, sponsored visa administration or international relocation.

An understanding of Australian employment standards and the employee lifecycle.

At KNAPP (pronounced KaNap, not Nap!), we make complexity simple by using advanced software, AI, robotics and automation technology to deliver innovative solutions for our customers. KNAPP Australia is part of the global KNAPP Group and supports customers across industries including e-commerce, retail, healthcare, pharmaceuticals and manufacturing.

Our APAC headquarters is located in Melbourne, Victoria. We value courage, openness, creativity, appreciation and reliability, and we are committed to creating an environment where people can contribute, develop and grow.

Join us to change the world!

• Enjoy flexible hybrid working arrangements, tailored to your role and business needs.
• Access a range of wellbeing and employee support initiatives designed to help you thrive both professionally and personally.
• Accelerate your career through ongoing training, development and growth opportunities within a leading global organisation.
• Gain valuable exposure to a diverse HR portfolio, including talent acquisition, employee lifecycle management, HR systems, global mobility and continuous business improvement.
• Be part of a collaborative, inclusive and supportive team culture within a growing technology-driven business.
• Take advantage of discounted gym memberships to support your health and fitness goals.
• Benefit from employer-funded paid parental leave, helping you and your family through life's important milestones.
• Receive additional annual leave as a reward for your loyalty and long-term contribution to the business.

Join us to help shape a positive employee experience at KNAPP Australia.

Applicants must have full working rights in Australia.

Successful candidates will be required to undergo pre-employment checks, including reference, police and medical checks.