HR Co-ordinator

NHS Jobs; Liverpool; On-site; AUD 53,000 - 64,000; Full time

Job summary

Liverpool University Hospitals NHS Foundation Trust is seeking an organised HR Administrative Assistant to manage and maintain HR document control processes, ensure accurate records, version control and audit trails.

You will provide comprehensive administrative support across HR processes, coordinating employee relations activities and attendance management, including diary management and preparing documentation for meetings.

Responsibilities

• Manage and maintain HR document control processes, ensuring accurate records, version control and audit trails.
• Provide comprehensive administrative support across HR processes, coordinating employee relations, attendance management, capability, grievance, disciplinary and appeal meetings, including diary management, inviting venues and preparing documentation.
• Draft routine HR correspondence including meeting invitations, outcome letters, and related documentation using approved templates.
• Attend meetings to produce accurate minutes, action logs and records from notes, recordings and approved transcriptions.
• Maintain case management systems, action trackers and electronic records, monitoring deadlines and following up outstanding actions.
• Review and distribute routine HR reports, including sickness absence, flexible working, visas, PINS, and other workforce information, escalating concerns and obtaining updates from managers.

Job description

Manage and maintain HR document control processes, ensuring accurate records, version control and audit trails are maintained. Provide comprehensive administrative support across a range of HR processes, ensuring work is progressed efficiently and within agreed timescales. Co-ordinate employee relations, attendance management, capability, grievance, disciplinary and appeal meetings, including diary management, issuing invitations arranging venues and preparing documentation. Proactively schedule review meetings, hearings and panels, managing availability and ensuring compliance with policy timelines. Undertake administrative quality checks of case management documentation, including sickness absence and hearing packs, ensuring information is complete, accurate and ready for review. Draft routine HR correspondence including meeting invitations, outcome letters, and related documentation, using approved templates. Attend meetings as required, producing accurate minutes, action logs and records from notes, recordings and approved transcriptions. Maintain case management systems, action trackers and electronic records, monitoring deadlines and following up outstanding actions. Review and distribute routine HR reports, including sickness absence, flexible working, visas, PINS, and other workforce information, escalating concerns and obtaining updates from managers where required. For full details, please refer to the attached job description

Liverpool University Hospitals NHS Foundation Trust

Liverpool University Hospitals NHS Foundation Trust