Housing & Property - Administration Officer

ACH Group; Adelaide; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Career development

Flexible working

Wellbeing program

Flu vaccination on-site

Employee benefits program

Salary packaging

Job summary

ACH Group is seeking a Maintenance Customer Service Officer in Glenelg for a casual role up to 20 hours per week. The role delivers excellent customer service to staff, residents and contractors while handling administrative tasks and maintenance coordination.

You will work with the Maintenance Customer Service Supervisor and use Microsoft Office and databases for data entry, reporting and document control, supporting a range of maintenance tasks in a not-for-profit housing group.

Qualifications

• Experience in high level customer service via phone and email.
• Experience with data entry, filing and document control.
• Understanding of property maintenance issues and building terminology.

Responsibilities

• Provide high level Customer Service via phone and email to internal and external stakeholders.
• Raise Purchase Orders and organise quotations from contractors.
• Coordinate with staff and contractors to attend sites for gardening and maintenance issues.
• Update data bases, prepare and distribute job sheets, and manage admin tasks.
• Inbound and outbound phone calls and general administration.

Skills

Customer service

Microsoft Office

Data entry

Communication skills

Administrative tasks

Education

Certificate 3 in Business Administration

Tools

Databases

Job description

The Role:

The Maintenance Customer Service Officer role is part of the ACH Group Property Division based at Glenelg. This casual role, with up to 20 hours rostered per week, reporting to the Maintenance Customer Service Supervisor and is responsible for the delivery of an excellent customer service experience to all ACH Group Staff, Residents, supporting contractors and other associated stakeholders. Key to the role is to undertake a range of administrative processes that effectively facilitates systems and processes associated with the management of all maintenance tasks.

What you’ll do:

• Provide high level Customer Service via phone and email to internal and external stakeholders
• Raise Purchase Orders
• Organise quotations from contractors
• Coordination with staff and contractors to attend sites for gardening and maintenance issues
• Evaluating and responding appropriately to feedback from customers and stakeholders
• Ordering and coordination of uniforms
• Administration duties including data entry, preparation and distribution of job sheets, maintenance and updating of data bases, filing, archiving, reporting and document control.
• Inbound and Outbound phone calls

About you:

You are a talented and passionate Customer Service professional with a commitment to the team, someone who enjoys a positive, supportive environment to thrive and be successful in,

• Working knowledge of Microsoft Office and a range of databases
• Understanding of property maintenance issues and building terminology
• Ability to work to strict deadlines in a fast-paced environment
• Demonstrated high level of integrity
• Highly effective written and communication skills
• Proactive and relationship oriented
• Have the ability to multi - task

It would be helpful if you had:

• A Certificate 3 in Business Administration or equivalent is desirable

If you want to join our amazing team, we can offer you:

• Career development with inhouse upskilling and external learning opportunities
• Friendly and inclusive culture, supporting diversity and employee wellbeing
• Free on-site flu vaccination program
• Financial advice for HESTA members, our preferred superannuation supplier
• Wellbeing program including free employee assistance program
• Flexible working wherever possible
• Recognition program acknowledging significant contributions
• Salary packaging to maximise your take home pay
• Discounted Corporate Membership – Health Insurance – BUPA

ACH Group is a not-for-profit organisation. This means that you can salary packageup to $15,900 per annum to reduce your tax. We also offer a range of perks through our Employee Benefits Program (eg. discounted private health).

ACH Group celebrates and encourages workforce diversity and does not discriminate on the basis of gender, age, race, sexual orientation, gender identity, religious beliefs, disability or any other basis.

About ACH Group

At ACH Group we believe that older people should feel valued, respected, connected in their communities and supported to live a good life.

We love what we do, aren’t afraid to take action, constantly put our hands up for challenges and celebrate the uniqueness of our community. Most importantly, we bring our best.

If you share our belief, join our team of 1800 employees and hundreds of volunteers and take delight in knowing that you're making a contribution to the lives of older people. You'll do so while enjoying a rewarding career pathway, ongoing training and a passionate, flexible workplace.