Healthcare Executive Operations Coordinator - District-wide

NSW Health; Blacktown; On-site; AUD 91,000 - 121,000; Full time

Job summary

NSW Health is seeking an Operational Support Officer within the Western Sydney Local Health District to provide high‑level executive and operational support to the Directors of Integrated and Community Health portfolios. You will coordinate priorities, prepare briefs and ensure timely correspondence to support strategic objectives across the District.

This temporary full-time role (38 hours per week) offers exposure to senior leadership, ministerial communications and workforce processes, with

Qualifications

• Demonstrated experience providing high level executive support including diary management and preparing executive documents.
• Demonstrated organisational skills including the ability to problem solve, prioritise requests, manage workloads and meet deadlines.
• Demonstrated high level communication skills, both verbal and written including attention to detail.
• Demonstrated advanced proficiency in business writing including briefs, ministerials and complaints.
• Proven proficiency with Microsoft Office suite and electronic records management system (HPECM/TRIM/HPRM).
• Ability to exercise sound judgement in a changing environment, often under tight timelines and high pressure.

Responsibilities

• Manage executive correspondence, ministerial requests, briefings, reports and sensitive communications.
• Coordinate complex diaries, inbox management, meetings, committees and competing priorities.
• Prepare agendas, minutes and action registers while providing high-level secretariat support.
• Support workforce administration activities including recruitment, onboarding and HealthRoster processes.
• Identify opportunities to improve systems, processes and reporting to enhance operational performance.

Skills

Executive support

Diary management

Communication

Secretariat support

Problem solving

Time management

Attention to detail

Tools

MS Office

HPECM / TRIM

Job description

NSW Health is seeking an Operational Support Officer within the Western Sydney Local Health District to provide high‑level executive and operational support to the Directors of Integrated and Community Health portfolios. You will coordinate priorities, prepare briefs and ensure timely correspondence to support strategic objectives across the District.

This temporary full-time role (38 hours per week) offers exposure to senior leadership, ministerial communications and workforce processes, with