Governance & Studio Coordinator

Studio STH Pty Ltd; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Studio STH Pty Ltd in Sydney is seeking a Governance & Studio Coordinator to provide high-level governance and administrative support to the Board and National Management Group, while ensuring the smooth day-to-day running of the Sydney studio.

You will coordinate Board meetings, support COO with reporting, maintain records of resolutions, manage governance risk, engage stakeholders, attend meetings, and help organise studio events and operations.

Qualifications

• Tertiary qualifications in business administration or governance are desirable.
• Experience in meeting support and minute taking.
• Experience supporting studio operations or office/workplace operations is desirable.
• Governance training will be highly regarded but not essential.
• Experience providing Board, governance and/or executive support, ideally to COO/CEO or senior leadership.
• Strong communication and project-management skills are essential.
• Organised, proactive and solutions-focused.

Responsibilities

• Provide day-to-day governance and administrative support to the Board and National Management Group.
• Coordinate the Board meeting calendar, including scheduling meetings and circulating invitations.
• Support the COO with preparation for Board meetings, reporting and other governance activities.
• Maintain a clear record of Board resolutions, decisions and actions.
• Manage project quality, compliance and risk.
• Support stakeholder engagement, workshops and presentations.
• Attend Board and relevant committee meetings and prepare accurate minutes.
• Support office events, team activities and other studio initiatives.
• Support the smooth day-to-day running of the Sydney office and studio environment.

Skills

Minute taking

Board support

Stakeholder management

MS Office

Education

Business administration degree

Governance qualification

Tools

Microsoft Office

Job description

About Studio STH

Studio STH is an Australian architecture and interior design practice dedicated to creating environments that enhance lives and strengthen communities.

For nearly five decades, we have delivered forward-thinking, people-centred architecture. While healthcare remains at the heart of our work, our expertise extends to education, research, science, aged care, and institutional projects.

We design at all scales, from local community hubs to complex international healthcare facilities, ensuring every project is purposeful, efficient and impactful.

The Opportunity

We're looking for a Governance & Studio Coordinator to join our Sydney studio.

The Governance & Studio Coordinator provides high-level coordination of governance and administrative support to the Board and National Management Group (NMG) while also supporting the smooth day-to-day operation of the Sydney studio.

We are looking for someone who is highly organised, proactive with strong governance and stakeholder management capabilities. The successful candidate will be confident working with senior stakeholders. They will also be comfortable balancing strategic governance responsibilities with the practical needs of a busy studio.

What You’ll Be Doing

• Provide day-to-day governance and administrative support to the Board and National Management Group.
• Coordinate the Board meeting calendar, including scheduling meetings, circulating invitations and coordinating availability across Board members and key stakeholders.
• Support the COO with preparation for Board meetings, reporting and other governance activities.
• Maintain a clear record of Board resolutions, decisions and actions.
• Manage project quality, compliance and risk.
• Support stakeholder engagement, workshops and presentations.
• Attend Board and relevant committee meetings and prepare accurate, clear and appropriately detailed minutes.
• Support office events, team activities and other studio initiatives.
• Support the smooth day-to-day running of the Sydney office and studio environment.

About You

We’re looking for someone who:

• Has relevant tertiary qualifications in business administration, governance, corporate administration, or a related field are desirable.
• Demonstrated experience in meeting support and minute taking.
• Demonstrated experience supporting office, studio, or workplace operations is desirable.
• Formal governance or company secretarial training will be highly regarded but not essential.
• Has demonstrated experience providing Board, governance and/or executive support, ideally in a role supporting a COO, CEO, Chair or senior leadership team.
• Is comfortable working alongside senior leadership teams
• Is highly proficient in Microsoft Office and other relevant business systems
• Has excellent communication and project-management skills
• Is organised, proactive and solutions-focused

Why Studio STH

You'll be joining a collaborative Sydney studio with a strong reputation in healthcare design and a genuine focus on teamwork, quality and professional growth. Working on complex, people-focused projects, you'll have the opportunity build strong working relationships across the business and act as a reliable point of coordination for the Board, NMG and Sydney studio.