Governance, Projects & Reception Coordinator

Surgeons; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

RACS is seeking a versatile administrator to provide secretariat and governance support across committees, coordinate projects and events, and prepare communications. You’ll work with Fellows, surgical societies, medical colleges and external stakeholders, alongside our Manager, Fellowship Services and the wider team to keep programs running smoothly.

In this full-time role you’ll manage meetings and papers, draft newsletters, support reception coverage, and help deliver key events such as the

Qualifications

• Strong administrative and governance skills with experience supporting committees.
• Proven ability to coordinate projects and documentation efficiently.
• Experience coordinating meetings or events.
• Excellent written and verbal communication, including editing a range of documents.
• High attention to detail and accuracy.
• Good judgement, problem solving, and practical advice.
• Strong interpersonal skills to build relationships at all levels.
• Ability to manage competing priorities and meet deadlines.
• Flexible, calm under workload changes, team-oriented.
• Healthcare or professional membership organisation experience is valuable.

Responsibilities

• Providing secretariat and governance support to College sections and committees, including agendas, papers, and minutes.
• Coordinating documentation for projects and tracking progress to keep activities on schedule.
• Planning and delivering key events such as Younger Fellows Forum and Cowlishaw Symposium.
• Preparing reports, papers, newsletters and communications for members and stakeholders.
• Working with Communications to develop content for member communications (Surgical News, Fax Mentis, social media, website).
• Building and maintaining positive relationships with Section Chairs, committees, Fellows and external stakeholders.
• Providing morning reception coverage (calls, visitors, sign-in, deliveries).

Skills

Governance support

Administrative skills

Project coordination

Meeting coordination

Communication skills

Attention to detail

Stakeholder management

Time management

Independent and team player

Job description

RACS is seeking a versatile administrator to provide secretariat and governance support across committees, coordinate projects and events, and prepare communications. You’ll work with Fellows, surgical societies, medical colleges and external stakeholders, alongside our Manager, Fellowship Services and the wider team to keep programs running smoothly.

In this full-time role you’ll manage meetings and papers, draft newsletters, support reception coverage, and help deliver key events such as the