Executive Officer

Royal Australasian College of Surgeons; City of Melbourne; Hybrid; AUD 65,000 - 85,000; Part time

Benefits offered by this job

Competitive remuneration

Hybrid working arrangements

Generous leave options

Wellbeing app access

Christmas/New Year leave

Family support services

Job summary

The Royal Australasian College of Surgeons is seeking an organised administrator to support the Trainees' Association Committee. Your responsibilities will include providing executive support, coordinating meetings, and managing communications. The position is 0.8 FTE and offers hybrid working arrangements in Melbourne or Adelaide. Candidates should have experience in executive support, excellent communication skills, and proficiency with Microsoft Office. The role also provides competitive remuneration, generous leave options, and a commitment to diversity and inclusion.

Qualifications

• Organized and proactive administrator with committee support experience.
• Ability to manage multiple tasks and deadlines efficiently.
• Strong communication skills including report and presentation preparation.

Responsibilities

• Provide executive and administrative support to the RACSTA Committee.
• Prepare committee agendas, reports, and presentations.
• Coordinate meetings and events including the annual RACSTA Induction Conference.

Skills

Executive support experience

Organizational skills

Excellent written communication

Event coordination

Attention to detail

Microsoft Office proficiency

Tools

Microsoft Teams

Microsoft D365

Canva

Job description

The Royal Australasian College of Surgeons (RACS) is a member-based not-for-profit supporting over 8,600 surgeons and 1,300 trainees and Specialist International Medical Graduates across Australia and Aotearoa New Zealand. We advocate for excellence in surgical care, deliver world‑class education and training, invest in research, and partner across the Asia‑Pacific to strengthen local surgical services. Learn more at surgeons.org.

About the role

Reporting to the Training Stream Manager, you will provide strategic, operational, and administrative support to the Royal Australasian College of Surgeons Trainees' Association (RACSTA) Committee and Executive. You will help ensure the smooth running of committee activities while supporting advocacy, governance, communications, and engagement initiatives that represent the voice of Trainees across the College. The role works closely with the RACSTA Executive and key stakeholders across the organisation to support initiatives presented to the Committee of Surgical Education and Training (CSET) and Council.

Key responsibilities

• Providing executive and administrative support to the RACSTA Committee and Executive
• Preparing committee agendas, reports, presentations, and meeting papers
• Coordinating meetings, webinars, elections, and events including the annual RACSTA Induction Conference
• Drafting reports, correspondence, newsletters, website content, and social media communications
• Acting as a key contact point for Trainee queries and stakeholder communication
• Supporting governance activities, budgets, sponsorship coordination, and project work
• Assisting with the coordination of trainee engagement initiatives and events across the College

This is a varied role suited to someone who enjoys balancing administration, coordination, stakeholder engagement, and communications in a professional and collaborative environment.

The role is 0.8 FTE (30 hours per week), Melbourne or Adelaide location preferred.

About the team

You will be part of the Pathways to Fellowship portfolio, working closely with teams across surgical education and training. RACSTA plays an important role in representing Trainees’ interests and contributing to policy, advocacy, and initiatives that support the surgical training experience and Trainee wellbeing. The team works collaboratively across the College, specialty training boards, committees, and external stakeholders to support Trainees throughout their training journey.

About you

You will be an organised and proactive administrator with experience supporting committees, senior stakeholders, or governance groups. You will be comfortable managing competing priorities, preparing high‑quality documentation, and building positive working relationships across a wide range of stakeholders.

You will also bring:

• Experience providing executive support to boards, committees, or senior management
• Strong organisational and time management skills with the ability to manage multiple tasks and deadlines
• Excellent written communication skills, including preparing reports, correspondence, presentations, and communications content
• Experience coordinating meetings, webinars, conferences, or events
• Strong attention to detail and the ability to handle confidential information with discretion
• Strong working knowledge of Microsoft Teams, Word, Excel, PowerPoint, and Microsoft D365

Experience using Canva, coordinating sponsorship activities, or creating social media content would be well regarded but is not essential.

This role would suit someone who enjoys working collaboratively, communicating with a broad range of stakeholders, and contributing to initiatives that support surgical Trainees across Australia and New Zealand.

Your experience with us

We’re committed to creating a workplace where our people feel supported, valued, and able to do their best work. We invest in your wellbeing, professional growth and work life balance. Our benefits reflect our dedication to a positive, safe and inclusive culture.

Key benefits

• Competitive remuneration + salary packaging up to $15,900 each FBT year and novated car leasing.
• Hybrid working arrangements that support flexibility + starter equipment allowance
• Generous leave options including volunteer leave, paid parental leave and the ability to purchase up to two weeks of additional leave
• Access to a wellbeing app and annual reimbursement to support your physical and mental wellbeing
• Gifted leave over the Christmas/New Year period
• Support for you and your family including counselling, legal advice, career coaching, financial counselling, and more.

Read more about what we offer you here.

Everyone is welcome

We’re committed to creating a workplace where everyone feels safe, respected, and valued. We are committed to supporting diversity and inclusion in our workforce.

RACS recognises the Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.