Governance and Trilateral Secretariat Support

Chandler Macleod; Canberra; On-site; AUD 90,000 - 120,000; Full time

Job summary

Chandler Macleod is recruiting on behalf of our client for an exceptional opportunity within a high-profile Federal Government agency supporting Australia's most significant long-term capability program.

This is a unique opportunity for an experienced Governance and Trilateral Secretariat Support professional to provide high-quality governance coordination and secretariat support, enabling effective senior decision-making in a fast-paced environment.

Qualifications

• Experience in secretariat coordination and/or high-level administrative support in complex environments.
• Strong written communication and governance documentation skills.
• Highly organised, proactive and able to work independently.
• Demonstrated stakeholder engagement and collaborative mindset.

Responsibilities

• Coordinate governance meetings and provide secretariat support (papers, agendas, minutes, actions, follow-ups).
• Manage competing priorities and deliver outputs within tight timeframes.
• Engage with diverse stakeholders and build productive working relationships.
• Maintain attention to detail, professionalism and sound judgement.
• Support communications and coordination across international time zones when required.

Skills

Secretariat coordination

Governance coordination

Stakeholder engagement

Meeting preparation & minutes

Job description

Chandler Macleod is recruiting on behalf of our client for an exceptional opportunity within a high-profile Federal Government agency supporting Australia's most significant long-term capability program.

This is a unique opportunity for an experienced Governance and Trilateral Secretariat Support professional to provide high-quality governance coordination and secretariat support, enabling effective senior decision-making in a fast-paced environment.

About the Role

You will partner closely with senior stakeholders to support the coordination of key governance forums and provide end-to-end secretariat services, including meeting preparation, stakeholder coordination, and action tracking across a complex, high-profile program environment.

Key Responsibilities

• Coordinate governance meetings and provide high-quality secretariat support (papers, agendas, minutes, actions, and follow-ups).
• Manage competing priorities and deliver accurate outputs within tight timeframes.
• Engage with diverse stakeholders and build productive working relationships.
• Maintain strong attention to detail, professionalism, and sound judgement in all interactions.
• Support communications and coordination across international time zones where required.

About You

• Proven experience in secretariat coordination and/or high-level administrative support in complex environments.
• Strong written communication skills and confidence producing governance documentation.
• Highly organised, proactive, and comfortable working independently.
• Demonstrated stakeholder engagement skills and a collaborative mindset.

Security Requirement

Applicants must be able to obtain and maintain a Negative Vetting Level 2 (NV2) security clearance.

Locations

Canberra ACT (on-site).

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is valued, respected and supported. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and people of all ages, genders and sexual orientations. Learn more about our commitment to Diversity & Inclusion: https://www.chandlermacleod.com/diversity-and-inclusion