Executive Assistant

American Century Investments; Sydney; On-site; AUD 80,000 - 120,000; Full time

Job summary

American Century Investments is seeking an Executive Assistant to provide organizational and operational support to leaders in the sales organization. The role is based in our Sydney office and requires handling sensitive information with professionalism.

You will coordinate calendars, travel, presentations, and meetings, while supporting special projects and providing general office management. A 5+ year background in senior administration and a degree are preferred.

Qualifications

• 5+ years in a senior administration support role.
• Strong communication and interpersonal skills.
• Proficient in desktop hardware/software incl. MS Office.
• Experience with Salesforce is a plus.

Responsibilities

• Coordinate calendars, phones and schedules for leaders.
• Arrange travel and prepare itineraries and expense reports.
• Prepare memos and correspondence for senior leaders.
• Provide onsite office management and vendor coordination.

Skills

Communication skills

Interpersonal skills

Administrative support

Time management

Prioritization

Education

Bachelor’s degree or 2-year degree

Tools

MS Office

Salesforce

Job description

About Us

American Century Investments® is a leading global asset manager with over 65 years of experience helping a broad base of clients achieve their financial goals. Our expertise spans global equities and fixed income, multi-asset strategies, ETFs, and private investments. Privately owned and independent, we focus solely on investment management. But there’s an unexpected side to us, too. We direct 40% of our dividends every year—over $2 billion since 2000—to the Stowers Institute for Medical Research. Our ongoing financial support drives the Institute’s breakthrough work and mission of defeating life-threatening diseases like cancer and Alzheimer’s. So, the better we do for our clients, the more we can do for everyone. All who work here around the globe are inspired every day by the unique difference our hard work can make in so many lives. It shows in the curiosity we bring to every initiative, the deep relationships we build with our clients, and the way we treat each other in the hallway. If you’re excited to learn more about us, we can’t wait to learn more about you.

Role Summary

The primary responsibility of the Executive Assistant is to provide organizational and operational support to leaders in the sales organization. You must be able to handle sensitive and confidential information and have a proven understanding of the organization and business unit. This role reports to the Client Infrastructure and Support Manager. This position will be based out of our Sydney office.

How You Will Make an Impact

Coordinate calendars, phones and schedules for assigned leaders. Maintain appointments, including establishing priorities and gate-keeping access. This includes making travel arrangements (both domestic and international), completing travel itineraries and expense reports. Actively support and/or facilitate special projects as necessary, including conducting research and building internal presentation materials for industry related and community activities, as well as, cross-channel and inter-departmental projects. Play an instrumental role in the coordination, planning, and design of department events including client meetings, department meetings, and other special events. This includes the coordination of senior leader meetings, functions, and events. Responsible for recording and distributing meeting minutes with decisions, outcomes, and action item requirements. Prepare correspondence, memos, and other written communication for team members, clients, vendors, internal business partners, for review and use by senior leaders. Provide onsite office management support, including vendor coordination, facilities communication, mail and deliveries, security/badge liaison, and inventory oversight for supplies and shared spaces. Perform various administrative duties including filing, ordering supplies, maintaining records, summarizing the content of incoming mail, prioritizing mail, taking immediate action on meaningful items, and providing telephone and email backup support. Represent the firm, department and executives that you support to internal and external partners including clients, department heads, investors and industry leaders.

What You Bring to the Team (Required)

• Prior experience in a senior administration support role of 5+ years working with business leaders strongly preferred
• Strong communication and interpersonal skills
• Demonstrated proficiency of desktop hardware/software including MS Office.
• Experience with Salesforce a plus
• Able to effectively prioritize and manage multiple tasks
• Bachelor’s or a 2-year degree in any related field preferred

The above statements are not intended to be a complete list of all responsibilities, duties, and skills required. Employees are required to be in the office on a scheduled frequency. Adherence to this schedule is essential to fulfilling the expectations of the role.

American Century Investments is committed to complying with the Americans with Disabilities Act and all other applicable Equal Employment Opportunity laws and regulations.

As such, American Century strives to provide a reasonable accommodation to any qualified individual under the ADA to perform essential job functions.

We encourage people of all backgrounds to join us on our mission.

If you require reasonable accommodation for any aspect of the recruitment process, please send a request to [e-mail].

All requests for accommodation will be addressed as confidentially as practicable.

American Century Investments believes all individuals are entitled to equal employment opportunity and advancement opportunities without regard to race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, age for individuals forty years of age and older, military and veteran status, sexual orientation, and any other basis protected by applicable federal, state and local laws.

ACI does not discriminate or adopt any policy that discriminates against an individual or any group of individuals on any of these bases.

American Century Investments® is a leading asset manager focused on delivering investment results and building long-term client relationships while supporting research that can improve human health and save lives. It's how we manage money and make an impact.

Want Information about our Benefits? At American Century Investments, we believe in taking care of our people—because when you thrive, so do we. Learn more about our benefits and perks here.