Full-Time Office Manager

Job Q; Melbourne; On-site; AUD 75,000 - 85,000; Full time

Job summary

Select Home Living Pty Ltd in Tarneit, VIC, is seeking an experienced Office Manager to organise and control administrative functions for SDA properties. You will support management, liaise with participants, providers, and contractors, and ensure efficient office operations.

The role requires AQF-level qualification in business/management or higher, plus 1+ year of relevant experience, strong organisational and communication skills, and proficiency with Microsoft Office and records management

Qualifications

• AQF Diploma or higher in Business, Management or related discipline.
• At least one year of relevant office management experience.
• Experience maintaining administrative systems, records and documentation.
• Strong organisational, communication and stakeholder-management skills.
• Ability to manage competing priorities and work independently.
• Proficient with Microsoft Office and electronic record-management systems.

Responsibilities

• Plan, organise and review office administrative systems and services for daily operations.
• Establish administrative priorities, workflows and service standards.
• Coordinate and allocate office resources, space, equipment and supplies.
• Assign duties, monitor workloads and ensure timely completion.
• Supervise administrative staff including onboarding, training and attendance.
• Maintain and secure business records, contracts and invoices.

Skills

Organisational skills

Communication skills

Stakeholder management

Time management

Independence

Education

AQF Diploma or higher in Business/Management

Tools

Microsoft Office

Electronic record-management systems

Job description

#### Full-Time Office ManagerTarneit, VIC 3029Full Time#### Job descriptionSelect Home Living Pty Ltd15 Winona Circuit, Tarneit, VIC 3029Full-Time Office ManagerSALARY $75,000 - $85,000 + SUPERANNUATIONAbout Select Home LivingSelect Home Living provides quality, purpose-built accommodation designed to meet the needs of participants requiring Specialist Disability Accommodation (SDA). The organisation works with quality properties designed to meet relevant NDIS-SDA requirements and collaborates with experienced and accredited NDIS service providers to support appropriate accommodation outcomes for participants.Position PurposeThe Office Manager is responsible for organising, coordinating and controlling the administrative functions and resources of Select Home Living.The position ensures the efficient operation of the office by managing administrative systems, records, office personnel, resources and internal processes, while supporting management in the administration of the organisation's SDA properties and relationships with participants, service providers, contractors and other external stakeholders.Key Duties and ResponsibilitiesThe Office Manager will: • Plan, organise and review office administrative systems, procedures and services to ensure the efficient day-to-day operation of the business. • Establish administrative priorities, workflows and office service standards and monitor their implementation. • Coordinate and allocate office resources, including administrative personnel, office space, equipment, technology and supplies. • Assign administrative duties to staff, monitor workloads and performance, and ensure work is completed accurately and within required timeframes. • Supervise and support administrative employees, including coordinating induction, training, leave, attendance and performance matters. • Maintain and oversee business records, correspondence, property documentation, participant-related administrative records, contracts, invoices and other office documentation. • Develop and maintain appropriate filing, document-control and information-management systems, ensuring confidentiality and secure handling of sensitive information. • Coordinate administrative processes associated with SDA properties, including documentation, maintenance requests, contractor communications, property records and stakeholder correspondence. • Liaise with management, NDIS/SDA service providers, participants and their representatives, property professionals, contractors and other external stakeholders to coordinate administrative matters and resolve operational issues. • Coordinate office accounts administration, including invoices, expense records, supplier documentation and liaison with external accountants/bookkeepers as required. • Monitor office expenditure and administrative requirements and provide relevant reports and information to management. • Ensure office equipment, systems and supplies are appropriately maintained and arrange repairs, servicing or replacement where required. • Assist management with recruitment and personnel administration, including maintaining employment records, coordinating onboarding, training and staff documentation. • Monitor office compliance with applicable workplace health and safety requirements, organisational policies and administrative procedures. • Assist in ensuring administrative operations comply with relevant legislation, NDIS/SDA requirements, privacy obligations and internal policies and procedures. • Identify opportunities to improve administrative processes, record keeping, workflow efficiency and service delivery. • Prepare reports, correspondence, meeting documentation and other administrative material for management. • Coordinate meetings, appointments and communications involving management, staff and external stakeholders. • Coordinate personnel administration and activities, including recruitment and hiring, staff onboarding, training, performance management, promotions, leave and attendance, payroll administration and supervision of administrative staff. • Perform other office management duties reasonably required for the efficient administration and operation of Select Home Living.Qualifications and ExperienceThe successful applicant should have: • An AQF Diploma, Advanced Diploma, Associate Degree or higher qualification in Business, Management, Administration or a related discipline; or • At least one year of relevant office management experience commensurate with the requirements of the position. • Demonstrated experience in office administration, coordination and staff supervision. • Experience maintaining administrative systems, records and business documentation. • Strong organisational, communication and stakeholder-management skills. • Ability to manage competing priorities and work independently. • Strong computer skills, including Microsoft Office and electronic record-management systems.Experience within the NDIS, disability accommodation, SDA, property, community services or a related sector would be highly regarded.Key Competencies • Office administration and operational coordination • Staff supervision and workflow management • Records and document management • Stakeholder liaison • Accounts and administrative record keeping • Compliance and confidentiality • Problem solving and organisational skills • Written and verbal communication • Attention to detail and time managementHow to apply:Applications open on 02 November 2026 and close on 02 December 2026.Please send your CV to . 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