Front Office Pro: Admin & Facilities

Placing Heads Recruitment; City of Melbourne; On-site; AUD 52,000 - 65,000; Full time

Job summary

Placing Heads Recruitment in Melbourne CBD seeks a Junior Receptionist & Office Administrator to be the friendly face at the front desk and to support daily facilities and operations.

You will help with meetings, conferences, and office logistics while collaborating with cross-functional teams. Ideal for candidates with 1–2 years of relevant experience, a proactive attitude, and strong communication skills.

Qualifications

• 1–2 years in a similar role.
• Excellent communication and professional presence with visitors.
• Tech-savvy and quick to learn office software and security platforms.

Responsibilities

• Greet clients and guests, manage arrivals, and arrange catering for meetings.
• Own Access Control and Biometric systems with vendor handovers and training.
• Oversee meeting room bookings and set up video conferencing.
• Coordinate facilities, building upkeep, access cards, and safety drills.
• Manage office supplies, procurement, stock counts, and pantry items.
• Handle mail, couriers, and daily distribution.
• Maintain Asset Register, track AMCs, and assist with supplier invoices.
• Assist with accounts payable, budgeting, and MIS reporting.
• Support internal and external audits with compliant processes.
• Collaborate with Sales, Pre-sales, HR, Immigration, and other teams on admin tasks.

Skills

Front-desk hospitality

Communication

Organization

Tech-savvy

Tools

Office software

Job description

Placing Heads Recruitment in Melbourne CBD seeks a Junior Receptionist & Office Administrator to be the friendly face at the front desk and to support daily facilities and operations.

You will help with meetings, conferences, and office logistics while collaborating with cross-functional teams. Ideal for candidates with 1–2 years of relevant experience, a proactive attitude, and strong communication skills.