Dynamic Office Coordinator: Front Desk & Admin

Figari VIC Pty Ltd; City of Melbourne; On-site; AUD 52,000 - 68,000; Full time

Job summary

Figari VIC Pty Ltd in Melbourne seeks an office coordinator to support the daily operations of our Melbourne Centre. You will be the first point of contact for visitors and tenants, ensuring a professional, welcoming environment and smooth front-desk operations.

You will manage reception, answer inquiries, coordinate meeting room bookings, handle office supplies, liaise with vendors, and assist the sales and leasing team with administrative tasks.

Qualifications

• Bachelor's degree (or recently completed) in Marketing, Sales, Business, Communications, or a related discipline
• Exceptional interpersonal and communication skills
• Confident communicating with people at all levels, from business owners and executives to visitors, contractors, and colleagues
• Strong customer service mindset with a genuine desire to help others
• Professional presentation and positive attitude
• Excellent organizational and time management skills
• Ability to multitask and prioritize responsibilities effectively
• Comfortable performing reception and front-of-house duties
• Reliable, punctual, and detail oriented

Responsibilities

• Greet visitors, tenants, prospects, and suppliers in a professional and friendly manner
• Answer and direct phone calls, emails, and general inquiries
• Manage reception and maintain a welcoming office environment
• Assist clients, guests, and team members with day-to-day requests
• Support the smooth day-to-day operation of the coworking and office facilities
• Coordinate meeting room bookings and ensure rooms are prepared for client use
• Maintain office supplies and liaise with vendors and service providers
• Assist with facility inspections and report maintenance issues as required
• Support the sales and leasing team with administrative tasks
• Help coordinate office inspections, tours, and client meetings

Skills

Reception and front-of-house

Interpersonal communication

Customer service mindset

Organization and time management

Multitasking

Professional presentation

Education

Bachelor's degree in Marketing, Sales, Business, Communications, or related discipline

Job description

Figari VIC Pty Ltd in Melbourne seeks an office coordinator to support the daily operations of our Melbourne Centre. You will be the first point of contact for visitors and tenants, ensuring a professional, welcoming environment and smooth front-desk operations.

You will manage reception, answer inquiries, coordinate meeting room bookings, handle office supplies, liaise with vendors, and assist the sales and leasing team with administrative tasks.