Front Office & Facilities Coordinator (Flexible Work)

Chubb External; Sydney; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Flexible working options

Education assistance

Dress for your day Fridays

Health insurance discounts

Stock purchase plan

Job summary

Chubb External is seeking a Front of House and Facilities Coordinator to oversee reception, greet visitors, and manage the kitchen and office spaces. You will support the Front of House Team Leader and Facilities & Procurement Manager A&NZ, coordinating events, supplies, and WHS compliance across multiple sites.

Ideal candidates will have at least 12 months in a similar role, excellent communication, and strong MS Office skills.

Qualifications

• 12 months’ experience in a similar role within a multi-site business.
• Ability to communicate effectively with staff, management and clients.
• Maintain corporate style and manage time and tasks efficiently.
• Proficient in Microsoft Office and office administration.

Responsibilities

• Greet and direct visitors professionally and inform staff of arrivals.
• Handle reception calls and emails within set timeframes.
• Keep front of house and office spaces tidy to project a corporate image.
• Replenish coffee, breakfast items, snacks, milk and stationery as required.
• Book boardrooms, arrange catering and support events.
• Organise starter packs, security passes and merchandise for new starters.
• Oversee mail distribution and monitor cleaners for cleanliness.
• Maintain WHS documentation and certifications, schedule trainings.
• Assist with quotes for maintenance and follow up with contractors.
• Process facilities-related invoices and perform ad hoc duties.

Skills

Reception experience

Customer service

Communication skills

Multitasking

Time management

MS Office

Tools

Microsoft Office Suite

Job description

Chubb External is seeking a Front of House and Facilities Coordinator to oversee reception, greet visitors, and manage the kitchen and office spaces. You will support the Front of House Team Leader and Facilities & Procurement Manager A&NZ, coordinating events, supplies, and WHS compliance across multiple sites.

Ideal candidates will have at least 12 months in a similar role, excellent communication, and strong MS Office skills.