Fleet Planning & Logistics Leader

Karmo-Pty-Ltd; Melbourne; Hybrid; AUD 150,000 - 210,000; Full time

Benefits offered by this job

Salary package

Airport West location

Parental leave not specified

Hybrid work schedule

Collaborative culture

Growth opportunities

Job summary

Karmo is Australia’s leading car subscription provider, seeking a Fleet Planning & Logistics Leader to own the planning and movement of vehicles across our national footprint. You’ll work with the Fleet Manager, procurement, operations and customer teams to convert fleet demand into cost-efficient plans and strong supplier relationships.

Location: Airport West, VIC, with a flexible hybrid rhythm (3 days in office, 2 remote).

Qualifications

• Proven experience in fleet, vehicle logistics, supply chain or transport planning.
• Track record of managing freight costs, carrier rates and supplier performance.
• Experience with dealers or OEMs on vehicle delivery and allocation.
• Strong planning and scheduling skills under time pressure.
• Commercial mindset with cost control and negotiation skills.
• Experience with reporting, forecasting and fleet management systems.
• Excellent communication across dealers, suppliers, customers and internal teams.
• Proactive, accountable and calm in fast-growth environments.
• Knowledge of vehicle transport regulations and safety.

Responsibilities

• Keep freight costs down through route consolidation, load optimization and carrier selection.
• Negotiate and review rates and service agreements with transport providers and track spend vs. budget.
• Identify new savings such as backhaul opportunities, regional hubs and alternative carriers.
• Coordinate delivery windows, vehicle readiness and handovers with dealers and OEMs.
• Plan and coordinate transport for B2B and partner fleet customers, including bulk deliveries and redeployments.
• Turn forecasts and procurement plans into a rolling logistics plan balancing location and demand.
• Report on vehicle condition as it moves in/out of possession.
• Update fleet planning trackers and orders to reflect delivery dates and status.

Skills

Fleet management

Logistics planning

Cost negotiation

Forecasting

Stakeholder management

Communication

Problem solving

Education

Supply chain degree

Tools

Fleet management system

Fleet tracking software

Job description

Karmo is growing fast, and every vehicle in our fleet needs to be in the right place at the right time. As our Fleet Planning & Logistics Leader, you’ll own the planning and movement of vehicles across our national footprint, from dealer delivery and handover through to B2B fleet transport and vehicle returns.

You’ll work closely with the Fleet Manager, procurement, operations and customer teams to turn fleet demand into well-sequenced, cost-efficient logistics. You’ll also build the supplier relationships and data we need to keep freight spend under control as we scale.

What you’ll be doing

• Keeping freight cost per vehicle down through route consolidation, load optimisation, carrier selection and smart scheduling
• Negotiating and reviewing rates and service agreements with transport and logistics providers, and tracking spend against budget so variances are flagged early
• Finding new savings, including backhaul opportunities, regional hubs and alternative carriers
• Working with dealers and OEM contacts to confirm delivery windows, vehicle readiness and handover, raising purchase orders and following up early to protect customer start dates
• Planning and coordinating transport for B2B, corporate and partner fleet customers, including bulk deliveries, multi-site drops, collections, redeployments, and fit-out, accessory and branding work
• Turning fleet forecasts and procurement plans into a rolling logistics plan, balancing vehicles by location and demand to lift utilisation and reduce idle or mis-positioned stock
• Reporting on vehicle condition as vehicles move in and out of our possession
• Loading vehicles into our fleet system, overseeing tracker fitting, and keeping planning trackers up to date so the business can see orders, delivery dates, modifications and fleet status

What you’ll bring

• Proven experience in fleet, vehicle logistics, supply chain or transport planning
• A track record of managing freight costs, carrier rates and supplier performance
• Experience working with dealers or OEMs on vehicle delivery and allocation
• Strong planning, scheduling and problem-solving skills, and the ability to manage multiple moving parts under time pressure
• A commercial mindset with sharp cost control and negotiation skills
• Confidence with reporting, forecasting and fleet or transport management systems
• Excellent communication and relationship skills across dealers, suppliers, customers and internal teams
• A proactive, accountable and calm approach in a fast-paced, high-growth environment
• Working knowledge of vehicle transport regulations, safety and chain-of-responsibility requirements

It’s a bonus if you also have:

• Experience in the automotive, vehicle rental, leasing or subscription industries
• Experience reviewing supplier contracts and carrier rates, including tender or quotation processes
• A tertiary qualification in supply chain, logistics, business or a related field (or equivalent experience)
• Experience leading or coaching a team

What's In It For You

• Salary: Earn a competitive salary package per annum plus superannuation
• Location: Airport West, VIC
• Employee Benefits: Paid Parental Leave & Family Subscription Discount
• Flexible Hybrid Rhythm: Enjoy the balance of collaborating in our Airport West (Victoria) office 3 days a week, with the flexibility to work remotely for two days.
• High-Trust Culture: Work in a highly collaborative environment that values rigorous feedback, truth-seeking, and leaving egos at the door.
• Visibility & Growth: Build deep relationships and win through influence, working daily alongside senior leaders and domain experts across the business.

About The Company

Karmo is Australia’s largest car subscription provider, leading a fast-growing movement toward flexible, affordable, and convenient vehicle access. Our innovative model lets customers regularly swap cars to suit their changing needs offering a smarter alternative to traditional car ownership.

Please note: You must have the relevant qualifications and experience to be considered for this position. Due to the high volume of applications, only shortlisted candidates will be contacted. Successful shortlisted applicants will be required to complete pre-employment checks, including a police check and medical assessment.

Karmo is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone is treated with respect and provided with equal opportunities to succeed.