Fleet Officer

City of Boroondara; City of Boroondara; On-site; AUD 94,000 - 115,000; Full time

Job summary

City of Boroondara is seeking a Fleet Officer to manage the council’s day-to-day fleet operations, including leasing, to ensure vehicles are cost-effective and well utilised for our service needs.

The role reports to the Coordinator Strategic Procurement within Governance and Legal and involves collaboration with internal teams and external suppliers; the 12-month parental leave cover includes a two-week handover to help you settle in.

Qualifications

• Experience in fleet management and/or administration with strong systems.
• Current Victorian driver’s licence is essential.
• Relevant degree or diploma, or equivalent experience.

Responsibilities

• Coordinate a diverse fleet including passenger vehicles, light and heavy vehicles, buses, plant and trailers.
• Administer leasing and purchasing, manage service contracts and deliveries/returns.
• Review vehicle needs with departments and suppliers, ensure policy compliance.
• Liaise with Finance on vehicle allowances and reimbursements.
• Maintain fleet records, check invoices, and prepare performance reports.
• Support fleet planning aligned with Climate Action Plan.

Skills

Fleet management

Administration

Education

Degree or Diploma in related field

Tools

Fleet management systems

Job description

• 12 month full-time, fixed term position commencing Feb 2027 until Feb 2028
• Responsible for the day-to-day management of the Council’s fleet
• $104,790 per annum (pro rata) plus Super plus RDO leave

Help keep Boroondara moving by supporting the fleet that enables our teams to deliver services to the community. As Fleet Officer, you’ll manage Council’s day-to-day fleet operations, helping ensure vehicles are cost-effective, well utilised and suited to our service needs. Reporting to the Coordinator Strategic Procurement within Governance and Legal, you’ll work with colleagues across Council and external suppliers to support safe, compliant and efficient fleet services. This 12-month parental leave opportunity includes a 2-week handover to help you get to know the fleet, systems and key relationships.

About the role

Help keep Boroondara moving by supporting the fleet that enables our teams to deliver services to the community. As Fleet Officer, you’ll manage Council’s day-to-day fleet operations, including fleet leasing, helping ensure vehicles are cost-effective, well utilised and suited to our service needs. Reporting to the Coordinator Strategic Procurement within Governance and Legal, you’ll work with colleagues across Council and external suppliers to support safe, compliant and efficient fleet services. This 12-month parental leave opportunity includes a 2-week handover to help you get to know the fleet, systems and key relationships.

About you

You bring experience in fleet management and systems, or substantial administration and systems experience. You’re organised, attentive to detail and comfortable managing resources, monitoring expenditure and using information to make practical recommendations. You communicate clearly, build constructive working relationships and provide responsive customer service. You can adapt to changing priorities and contribute to policy development and process improvements, with local government experience welcomed. You hold a relevant degree or diploma with relevant experience, or lesser formal qualifications supported by substantial relevant experience. A current, valid Victorian driver’s licence is essential.

Key responsibilities

• You’ll coordinate a diverse fleet, including passenger vehicles, light commercial vehicles, buses, heavy vehicles, plant and trailers.
• You’ll administer leasing and purchasing arrangements, manage fleet service contracts and coordinate leased vehicle deliveries and returns to support value for money.
• Working with departments, leasing providers and suppliers, you’ll review vehicle needs and utilisation, provide practical fleet advice and help ensure compliance with Council policy and legislative requirements, including heavy vehicle operations.
• You’ll also liaise with Finance and Payroll on vehicle allowances and reimbursements.
• You’ll maintain accurate fleet records and systems, check lease invoices, monitor expenditure and prepare regular performance reports.
• You’ll contribute to policy and process improvements and work with the Sustainability team on fleet planning that supports Council’s Climate Action Plan commitments.

Why join us

At City of Boroondara, we are committed to creating a vibrant and inclusive city that meets the needs and aspirations of our community. Our people are at the heart of everything we do, and we foster a culture built on collaboration, respect, and innovation. You’ll be part of a team that values integrity, empowers others, and inspires possibility. We offer a supportive environment where your contributions make a real difference to the community we serve.

Benefits

• You will enjoy access to flexible work arrangements, generous leave entitlements, and wellbeing programs.
• We provide ongoing professional development opportunities and a collaborative team environment where your skills and ideas are valued.
• This is your chance to work on meaningful projects that shape the future of our city.

Employment Requirements

• Experience in fleet management and systems, or significant administration and systems experience, together with the ability to manage resources, monitor expenditure and maintain accurate records.
• Relevant degree or diploma course with relevant experience or through lesser formal qualifications with substantial relevant experience (desired).
• Applicants must have the right to work in Australia.
• Preferred applicants will be required to undergo a National Police Record Check.

Applications close 11.59pm , Sunday 15 November 2026.

Council recognises the benefits of a diverse workforce for its employees and customers. To ensure equity of access to employment opportunities, Council encourages applications from underrepresented groups including people who are from an Aboriginal and Torres Strait Islander background, people from different ages, abilities, gender identities, sexual orientation and cultural backgrounds.

If you require any additional support or adjustments regarding interview arrangements, please advise the contact listed above in advance.

Council is a child safe organisation and as such, some positions may require the incumbent to hold a Working with Children Check.

If you have any difficulty using our recruitment system, please do not hesitate to contact People Culture and Development on [phone] or [e-mail] to allow us to help in any way we can.

Working together We are currently undertaking an exciting project that will see a transformation in the way we work and the way we serve our customers. Implementation of the Transforming Boroondara Program will provide a customer centric model of service delivery that includes technological innovation, process improvement and business system renewal - we value your input and look forward to our journey ahead. #S-DNI