Fleet Coordinator

SAE Group; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Company Events

Access to Employee Benefits

Ownership of the fleet function

Job summary

SAE Group, an Australian-owned energy solutions provider, is seeking a Fleet Coordinator at the Loganholme depot. You will manage day-to-day fleet operations, servicing, registrations and repairs, while maintaining safety, compliance and cost tracking.

This hands-on role reports to the General Manager and offers ownership of the fleet function within a growing company. The role requires experience in fleet coordination, a current Australian driver licence, and strong organisation and

Qualifications

• Experience in fleet coordination or similar operational role.
• Understanding of vehicle safety, registration and compliance.
• Ability to manage servicing, repairs and vehicle availability.
• Comfort with fleet systems and telematics.
• Strong organisation, record keeping and reporting.
• Current Australian driver licence.
• Strong communication and supplier management.

Responsibilities

• Coordinate day-to-day running of the vehicle and equipment fleet to keep it safe, compliant and ready for work.
• Book and track servicing, registrations, inspections and repairs; minimize downtime.
• Be first point of contact for employees with company vehicles; handle allocation, handover and return.
• Ensure fleet assets meet safety and regulatory requirements; escalate risks to the GM.
• Monitor telematics and use data to flag safety or driver-behaviour issues.
• Track fleet costs (fuel, charging, tolls, tyres, servicing) and report against budget.
• Raise purchase orders and verify supplier invoices within delegated limits.
• Book work with external suppliers and chase turnaround, quality and warranty.
• Keep fleet records, registers and compliance docs up to date.
• Report incidents and damage; assist with insurance processes.

Skills

Fleet coordination

Logistics administration

Telematics

Attention to detail

Communication skills

Australian driver licence

Tools

Fleet management software

Telematics systems

Job description

Established in 2010, SAE Group is an Australian owned and operated company providing energy efficient solutions to homes and businesses. We are one of the largest installers of solar in the country, working across Brisbane, the Gold Coast, the Sunshine Coast, Ballina, Coffs Harbour, Sydney, Melbourne and Perth.

Our values are safety, adaptability, environment, integrity and quality. Safety is the one this role touches every single day.

The role

As Fleet Coordinator you run the day to day of our vehicle and equipment fleet. You book the servicing, stay on top of registrations and inspections, sort the repairs, track what it all costs, and keep the records straight. You are the first person an employee calls when something is wrong with their vehicle.

You will be based at our Loganholme depot, working Monday to Friday and reporting directly to the General Manager. It is a hands on role with real ownership. Nobody else is doing this, so you will shape how it runs.

What you will be doing

• Coordinate the day to day running of the vehicle and equipment fleet so it is safe, compliant and ready for the work booked in
• Book and track servicing, maintenance, registrations, inspections and repairs, and keep downtime to a minimum
• Be the first point of contact for all employees assigned a company vehicle, including allocation, handover and return
• Check fleet assets meet health, safety and regulatory requirements, and elevate any risk or non compliance to the General Manager
• Monitor vehicle telematics and use the data to flag safety and driver behaviour issues
• Track fleet costs including fuel, EV charging, tolls, tyres, servicing and repairs, and report on them against budget
• Raise purchase orders and verify supplier invoices within delegated limits
• Book work with external suppliers and service providers, and chase turnaround, quality and warranty
• Keep fleet records, registers and compliance documentation accurate and up to date
• Report fleet incidents and damage, gather what is needed for insurance, and follow through to resolution
• Work with HR and Operations on vehicle allocation for new starters and departures
• Apply our fleet policies and suggest improvements where you see a better way

What you will bring

• Experience in fleet coordination, vehicle or workshop scheduling, logistics administration or a similar operational role
• A practical understanding of vehicle safety, registration and compliance requirements
• Confidence juggling servicing, repairs and vehicle availability when everything is needed at once
• Comfort with fleet systems, telematics or tracking tools, or the ability to pick them up quickly
• Strong organisation, record keeping and reporting skills, with genuine attention to detail
• The ability to hold your ground with suppliers and stay easy to deal with for the crews
• Clear, direct communication and a solutions focused approach
• A current and valid Australian driver licence

Nice to have

• Experience in solar, electrical, construction, utilities or another trades based field service business
• Experience tracking fuel, EV charging and running costs across a mixed fleet
• Exposure to a multi site or multi state fleet

What we offer

• Australian owned business that has been going since 2010
• Employee Assistance Program (EAP)
• Company Events
• Access to Employee Benefits
• Ownership of the fleet function with a direct line to the General Manager
• A business that is growing, with fleet growing alongside it

Applicants must have the legal right to work in Australia. Successful candidates will be required to provide evidence of a valid driver licence and may be asked to complete a pre-employment medical assessment, police check, and drug and alcohol screening.

SAE Group is an equal opportunity employer. We welcome applications from people of all backgrounds.