Fleet & Asset Admin Specialist

DHL Supply Chain; City of Melbourne; On-site; Confidential; Full time

Job summary

DHL Supply Chain Australia is seeking a detail-oriented Asset Administration Assistant to support the fleet management team. You will manage asset accounts, enter invoices, and reconcile supplier statements while coordinating maintenance activities for trailers and fleet assets.

The role requires strong data entry skills, excellent Excel capability, and experience in administration within the transport sector. This is a hands-on, on-site position based in Victoria, Australia.

Qualifications

• Excellent communication via phone and email.
• Strong phone manner and relationship-building skills.
• Experience in a similar role within transport is advantageous.
• Demonstrated administration capacity.
• Fast learner with good computer skills.
• Proficient with Microsoft Excel at an advanced level.
• Accurate data entry with high attention to detail.

Responsibilities

• Process asset related accounts for the company vehicle fleet.
• Manually enter detailed invoice data.
• Provide support to the asset management team with supplier accounts reconciliation.
• Administer contract maintenance and service agreements.
• Enter key data into the fleet management system for trailer maintenance.
• Schedule and coordinate repairs and service arrangements for the fleet.
• Draw and receipt purchase orders and invoices; provide leave coverage within the team.

Skills

Communication skills

Phone etiquette

Excel advanced

Data entry accuracy

Administration experience

Fleet/asset management

Attention to detail

Job description

DHL Supply Chain Australia is seeking a detail-oriented Asset Administration Assistant to support the fleet management team. You will manage asset accounts, enter invoices, and reconcile supplier statements while coordinating maintenance activities for trailers and fleet assets.

The role requires strong data entry skills, excellent Excel capability, and experience in administration within the transport sector. This is a hands-on, on-site position based in Victoria, Australia.