Fleet Admin & Maintenance Coordinator

DHL Supply Chain; City of Maroondah; On-site; Confidential; Full time

Benefits offered by this job

World-class training program

Annual bonuses and merit reviews

Staff engagement activities

Employee recognition programs

Perkbox discounts

Job summary

DHL Supply Chain in Victoria is seeking an Administration Officer to support fleet maintenance and asset management. You will handle data entry, invoicing, PO management, and supplier coordination to ensure smooth transport operations.

The role requires strong administrative skills, attention to detail, and the ability to manage multiple system inputs and maintenance contracts. A team-focused, proactive approach is valued, with opportunities for growth within a global logistics leader.

Qualifications

• Experience in administration roles, preferably in transport or asset management.
• Strong data entry and invoice processing skills.
• Proficient with MS Excel and purchase orders.
• Excellent communication and organizational abilities.

Responsibilities

• Processing asset-related accounts and invoices for the company vehicle fleet.
• Accurately entering detailed invoice and maintenance data into internal systems.
• Drawing, receipting, and managing purchase orders and invoices.
• Supporting supplier account reconciliations and other financial administration tasks.
• Administering vehicle maintenance contracts and service agreements.
• Scheduling and coordinating fleet repairs, servicing, and maintenance activities.
• Maintaining accurate fleet and asset records.
• Liaising with vehicle and maintenance suppliers to ensure timely service delivery.
• Building strong relationships with internal stakeholders and external service providers.
• Providing administrative support across the Asset Management team as required.

Skills

Administration

Data entry

Excel

Supplier management

Invoice processing

Attention to detail

Tools

Microsoft Excel

Job description

DHL Supply Chain in Victoria is seeking an Administration Officer to support fleet maintenance and asset management. You will handle data entry, invoicing, PO management, and supplier coordination to ensure smooth transport operations.

The role requires strong administrative skills, attention to detail, and the ability to manage multiple system inputs and maintenance contracts. A team-focused, proactive approach is valued, with opportunities for growth within a global logistics leader.