Fleet Asset Admin & Invoicing Specialist

Joinimagine; Victoria; On-site; AUD 65,000 - 80,000; Full time

Job summary

DHL Supply Chain Australia is hiring for an Asset Management Administration role. The successful candidate will support day-to-day management of company assets, process invoices, and coordinate fleet maintenance with third-party suppliers.

Role involves data entry, reconciling supplier accounts, and coordinating repairs while ensuring a high level of accuracy and strong communication with internal teams.

Qualifications

• Outstanding interpersonal and communication skills via phone and email.
• Excellent phone manner and relationship building skills.
• Experience in a similar role within the transport industry is favourable.
• Demonstrated experience in an administration capacity.
• Fast learner with confident computer skills.
• Intermediate to Expert level user of Microsoft Excel.
• High degree of accuracy and attention to detail when completing data entry tasks.

Responsibilities

• Process asset related accounts for the company vehicle fleet.
• Manually enter detailed invoice data.
• Provide support to the asset management team with financial tasks such as reconciling supplier accounts.
• Administer contract maintenance and service agreements.
• Manually enter key data into the fleet management system for the maintenance on trailers.
• Schedule and coordinate repairs and service arrangements for the company fleet.
• Draw and receipt purchase orders and invoices.
• Provide leave coverage support across other tasks within the asset management team.

Skills

Interpersonal skills

Phone etiquette

Administration experience

Attention to detail

Excel proficiency

Tools

Fleet management system

Microsoft Excel

Job description

DHL Supply Chain Australia is hiring for an Asset Management Administration role. The successful candidate will support day-to-day management of company assets, process invoices, and coordinate fleet maintenance with third-party suppliers.

Role involves data entry, reconciling supplier accounts, and coordinating repairs while ensuring a high level of accuracy and strong communication with internal teams.