Finance Officer

Victoria Police; Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

Victoria Police is seeking a Finance Officer for the Accounts Payable team within Shared Services. You will process supplier invoices using Tungsten AP Essentials and Oracle Finance, ensure accuracy, and deliver high-quality customer service to internal and external stakeholders.

The role supports flexible working arrangements with on-site presence required on a minimum three days. Applicants must have Australian citizenship or permanent residency.

Qualifications

• Strong knowledge of Accounts Payable processes including invoice processing, verification, reconciliation, and exception management.
• Experience using Tungsten AP Essentials and Oracle Finance to manage supplier invoices and resolve issues.
• Ability to investigate discrepancies, aged invoices, and complex exceptions promptly and accurately.
• Excellent organizational, analytical, and problem-solving skills with ability to meet payment deadlines.
• Strong communication and customer service skills with internal and external stakeholders.
• High attention to detail and data accuracy in line with financial policies.

Responsibilities

• Manage the Consolidated Portfolio and Accounts Payable exception requests, ensuring timely resolution.
• Process, validate, and reconcile supplier invoices using Tungsten AP Essentials and Oracle Finance.
• Investigate and resolve invoice discrepancies, aged items, and payment issues to support timely supplier payments.
• Build and maintain relationships with stakeholders, providing responsive and professional service.
• Monitor outstanding invoices and ensure payments align with policies and service standards.
• Contribute to continuous improvement initiatives for AP processes, controls, and efficiencies.

Skills

Accounts Payable processes

Invoice processing

Discrepancy investigation

Stakeholder communication

Attention to detail

Time management

Tools

Tungsten AP Essentials

Oracle Finance

Job description

The Finance Officer forms part of the Accounts Payable team within the Shared Services Division. The team is responsible for ensuring the accurate, efficient, and timely processing of supplier invoices across the organisation using Tungsten AP Essentials and Oracle Finance applications. The role requires the delivery of high-quality customer service to internal and external stakeholders while maintaining compliance with financial policies, procedures, and regulatory requirements.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• Manage the Consolidated Portfolio and Accounts Payable exception requests, ensuring timely resolution and escalation where required.
• Process, validate, and reconcile supplier invoices using Tungsten AP Essentials and Oracle Finance systems.
• Investigate and resolve invoice discrepancies, aged items, and payment issues to support accurate and timely supplier payments.
• Build and maintain effective relationships with internal and external stakeholders by providing responsive and professional customer service.
• Monitor outstanding invoices and ensure payments are processed in accordance with organisational policies and service standards.
• Contribute to continuous improvement initiatives that enhance Accounts Payable processes, controls, and efficiencies.

About You:

The successful candidate will ideally have the following skills and experience:

• Strong knowledge of Accounts Payable processes, including invoice processing, verification, reconciliation, and exception management.
• Demonstrated experience using Tungsten AP Essentials and Oracle Finance systems to manage supplier invoices, investigate discrepancies, and resolve processing issues.
• Proven ability to investigate and resolve invoice discrepancies, aged invoices, and complex exceptions in a timely and accurate manner.
• Strong organisational, analytical, and problem-solving skills, with the ability to manage competing priorities and meet critical payment deadlines.
• Excellent communication and customer service skills, with the ability to build effective working relationships and liaise professionally with internal and external stakeholders.
• High attention to detail and a commitment to maintaining data accuracy, compliance, and adherence to financial policies and procedures.
• The ability to work effectively in a fast-paced, high-volume environment while maintaining service standards and achieving performance objectives.

Further Information:

• This position is located at Victoria Police Centre, 311 Spencer Street, Docklands
• This position has options for both work from home and on site (minimum days on site must be three).
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.

Your application must include:

• Resume
• Completed application form - the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.

Victoria Police works 24 hours a day, seven days a week, working to keep over 7 million Victorians safe.

We're a diverse organisation of more than 21,000 people - from police officers, protective services officers and police custody officers to public servants, forensic scientists and many other specialists.

Based in various locations across the state, our officers play a vital role in protecting the safety and security.

Our mission is simple: to keep everyone safe. To do that, we are looking for the very best people to join Victoria Police.