Finance Coordinator

The O'Kelly Group; Greater Dandenong; On-site; AUD 65,000 - 90,000; Full time

Job summary

The O'Kelly Group is seeking an experienced Finance Coordinator to join our finance team in Australia. This role combines accounts payable, reconciliations and general accounting with financial reporting, cost review and business analysis.

You will handle day-to-day finance tasks, review costs, investigate discrepancies and drive process improvements to improve efficiency and profitability. ERP experience with Pronto Xi is advantageous and a proactive, detail-focused mindset is essential.

Qualifications

• Strong accounts payable and general accounting experience.
• Experience with bank reconciliations, journals, accruals and month-end processes.
• Strong Excel skills and confidence working with financial data.
• Ability to review costs, compare information and identify discrepancies.
• Excellent attention to detail and problem-solving skills.

Responsibilities

• Manage day-to-day accounts payable, including invoice processing and supplier payments.
• Prepare bank and supplier reconciliations.
• Process journals, accruals and month-end adjustments.
• Reconcile supplier rebates, credits and outstanding balances.
• Assist with month-end reporting and general ledger reconciliations.
• Identify opportunities for cost savings and improved profitability.

Skills

AP & GL experience

Bank reconciliations

Excel skills

Cost analysis

Attention to detail

ERP systems

Proactive approach

Cross-functional communication

Tools

Pronto Xi

Job description

We're looking for an experienced and capable Finance Coordinator to join our finance team.

This is a varied, hands-on finance role combining accounts payable, reconciliations and general accounting responsibilities with financial reporting, cost reviews and business analysis.

You’ll be responsible for day-to-day finance activities while also reviewing costs, investigating discrepancies, improving processes and identifying opportunities to operate more efficiently.

This is an ideal opportunity for someone with a solid background in accounts or finance who enjoys working with numbers, understanding how a business operates and taking on responsibilities beyond routine transaction processing.

Key Responsibilities

Finance Operations

• Manage day-to-day accounts payable, including invoice processing, resolving exceptions, obtaining approvals and preparing supplier payments, supported by automated workflows.
• Prepare bank and supplier reconciliations.
• Process journals, accruals and month-end adjustments.
• Reconcile supplier rebates, credits and outstanding balances.
• Assist with month-end reporting and general ledger reconciliations.
• Maintain accurate financial records and support internal financial controls.

Cost Reviews & Analysis

• Review supplier pricing against agreed rates and contracts.
• Analyse freight and distribution costs against sales and identify variances.
• Review product costs, margins and pricing discrepancies.
• Assist with supplier contract reviews and cost comparisons.
• Investigate financial discrepancies and recommend corrective action.
• Prepare reports and analysis to support operational and financial decisions.
• Identify opportunities for cost savings and improved profitability.

Systems & Process Improvement

• Monitor automated finance processes and resolve exceptions.
• Identify opportunities to improve efficiency and reduce manual administration.
• Assist with developing reports, reconciliations and financial controls.
• Work collaboratively with other departments to resolve issues and improve processes.

About You

We're looking for someone who is accurate, organised and comfortable taking responsibility for their work, but who also has the curiosity and initiative to look beyond the numbers.

You’ll Bring:

• Previous experience in a Finance Coordinator, Finance Officer, Assistant Accountant or similar role.
• Strong accounts payable and general accounting experience.
• Experience with bank reconciliations, journals, accruals and month-end processes.
• Strong Excel skills and confidence working with financial data.
• The ability to review costs, compare information and identify discrepancies.
• Excellent attention to detail and problem-solving skills.
• Confidence working with accounting systems and automated processes.
• A proactive approach and willingness to question information rather than simply process it.
• Strong communication skills and the ability to work across different departments.

Experience with ERP systems, particularly Pronto Xi, would be advantageous. Formal accounting qualifications are welcome but are not essential where you have relevant experience.

Why Join O'Kelly?

• Join an established, successful Australian-owned business.
• Enjoy a varied role that extends beyond traditional accounts processing.
• Gain exposure to the financial and operational workings of a national distribution business.
• Work with a business that embraces technology, automation and continuous improvement.
• Be part of a practical, supportive team where initiative and accountability are valued.