Finance & Administration Officer

Celltrion Healthcare Australia Pty Ltd; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Celltrion Healthcare Australia Pty Ltd is seeking a Finance and Administration Officer to support the day-to-day operations of the office and provide finance and accounting assistance.

The role covers office administration, IT equipment and asset coordination, travel and visitor support, vendor management, and bookkeeping, payments, and reconciliations, ensuring accuracy and alignment with company policies.

Qualifications

• Experience in finance, accounting, or office administration.
• Basic knowledge of bookkeeping, AP/AR, and reconciliations.
• Strong organisational skills and attention to detail.
• Proficiency with Microsoft Office and finance or ERP systems.
• Good communication and vendor coordination skills.

Responsibilities

• Maintain invoices, expenses, payments, and transactions.
• Prepare weekly payment lists and process payments.
• Manage accounts payable, accounts receivable, and credit control.
• Perform bank, general ledger, and intercompany reconciliations.
• Process RFPs and assist employees with submissions.
• Maintain fixed-asset records and corporate card expenditure.
• Organise and file finance-related documents.
• Manage office supplies, facilities, security, and building management.
• Maintain records of IT equipment, office keys, access, and other assets.
• Coordinate equipment setup, delivery, return, repair, storage, and disposal.
• Support travel arrangements, visitors, toll accounts, parking subscriptions, and transportation.
• Coordinate meetings, company events, conferences, catering, and promotional materials.
• Liaise with vendors, obtain quotations, and maintain service documentation.
• Provide general administrative support to employees, management, and other departments.

Skills

Finance knowledge

Office administration

Bookkeeping basics

Accounts payable/receivable

ERP systems

Microsoft Office

Vendor coordination

Attention to detail

Tools

ERP systems

Microsoft Office

Job description

Celltrion Healthcare Australia is looking for a Finance and Administration Officer to support the day-to-day operation of the office while providing finance and accounting assistance. This role is responsible for office and facilities administration, IT equipment and asset coordination, travel and visitor support, company events, vendor management, bookkeeping, payment processing, account reconciliations, and financial record maintenance.

The position works closely with employees, management, external vendors, and relevant regional or headquarters teams to ensure administrative and financial activities are completed accurately, efficiently, and in accordance with company policies.

1. KEY ROLES AND RESPONSIBILITIES

Finance Support

• Maintain accurate records of invoices, expenses, payments, and transactions.
• Prepare weekly payment lists and process payments through firm banking.
• Manage accounts payable, accounts receivable, and credit control.
• Perform bank, general ledger, and intercompany account reconciliations.
• Process RFPs and assist employees with submission requirements.
• Maintain fixed-asset records and control corporate card expenditure.
• Organise and file finance-related documents in accordance with company policy.

Office Administration

• Manage office supplies, facilities, maintenance, security, and building-management matters.
• Maintain records of IT equipment, office keys, access, and other company assets.
• Coordinate equipment setup, delivery, return, repair, storage, and disposal.
• Support travel arrangements, visitors, toll accounts, parking subscriptions, and transportation.
• Coordinate meetings, company events, conferences, catering, and promotional materials.
• Liaise with vendors, obtain quotations, and maintain service documentation.
• Provide general administrative support to employees, management, and other departments.

2. QUALIFICATION AND EXPERIENCE

• Previous experience in finance, accounting, office administration, or a similar combined role.
• Basic knowledge of bookkeeping, accounts payable and receivable, and reconciliations.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office and finance or ERP systems.
• Effective communication and vendor-coordination skills.