Finance Administration Officer

St Vincent's Health Australia; Sydney; On-site; AUD 87,000 - 89,000; Full time

Job summary

St Vincent’s Health Australia invites applications for a Finance Administration Officer on a maximum-term full-time contract (24 months) within the Applied Medical Research unit at St Vincent’s Public Hospital, Sydney.

You will manage accounts payable/receivable, prepare financial reports, and support grant funds and trust accounts, ensuring accuracy and timely processing. Strong Excel and finance systems skills are essential.

Qualifications

• Proven experience in financial administration, including accounts payable/receivable and reconciliations.
• Strong Excel and financial systems skills with attention to detail.
• Excellent written and verbal communication; highly organised.

Responsibilities

• Manage accounts payable and receivable, including sponsor and customer invoicing, payments and follow-ups.
• Maintain accurate financial tracking and reconciliations for clinical research projects and trust funds.
• Prepare financial reports and support audit trails and financial documentation.

Job description

Job Description: Role title: Finance Administration Officer Role type: Maximum Term full time (24 months contract) Role grade: Administration Officer Level 6, (Year 1/2) Department and location: Applied Medical Research (AMR), St Vincent’s Public Hospital, Sydney Salary: $86,896.63 - $88,951.42 + super + salary packaging

Welcome to St Vincent’s Hospital Sydney. Join a team built on a proud legacy of world-class care, true compassion, and deep community roots. Founded by the Sisters of Charity and powered today by St Vincent’s Health Australia, the Sisters’ legacy of compassionate service is our living heartbeat. As Sydney’s premier and iconic inner-city public hospital, we serve the entire population, providing world-class care to all people, including the most vulnerable in our community. Across our renowned precinct, we feature cutting-edge programs and surgery infrastructure, fostering clinical excellence and professional growth. Located in the vibrant heart of Darlinghurst, we are positioned just minutes from Kings Cross station, with direct, high-frequency bus connections from the east, and seamless links from Gadigal and Museum stations right to our doorstep.

About the role

Manage accounts payable and receivable, including sponsor and customer invoicing, payments and follow-ups. Maintain accurate financial tracking and reconciliations for clinical research projects and trust funds, investigating and resolving discrepancies. Prepare financial reports and account updates, highlighting outstanding payments, low balances, funding risks and items requiring action. Partner with research teams, investigators, Finance, sponsors and suppliers to resolve financial queries and ensure timely, accurate financial processes. Provide finance and administrative support to the AMR CRP team, including timesheet management, payroll troubleshooting, financial documentation and maintaining accurate audit trails.

About you

Bring proven experience in financial administration, including accounts payable/receivable, reconciliations and resolving discrepancies. Have strong attention to detail and a commitment to maintaining accurate financial records. Communicate confidently with a range of stakeholders, with strong written and verbal communication skills. Are highly organised and able to manage competing priorities, meet deadlines and proactively follow up outstanding matters. Have strong Excel and financial systems skills, supported by relevant qualifications or experience in finance, business administration or clinical research administration.

What we can offer you

• Exceptional Rewards: Competitive pay and not-for-profit salary packaging to maximise your income
• Seamless NSW Health Mobility: Smooth transfer of your qualifying service and leave entitlements
• World-Class: Be part of a renowned precinct alongside the Garvan & Victor Chang institutes
• Excellence: Premier heart/lung transplant program, advanced robotics, & pioneering HIV/AIDS initiatives
• Cutting-Edge Oncology: Deliver advanced cancer care and trials at the renowned Kinghorn Cancer Centre
• Community: Support vital programs for First Nations, homelessness, mental health, & drug and alcohol care
• Professional Advancement: Accelerate your career with study leave and Curran Foundation scholarships
• Health & Wellbeing: Fitness Passport, discounted private health, & cultural recognitions and celebrations

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone. As part of our commitment to reconciliation, we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.

Reconciliation Action Plan

At St Vincent’s we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail]