Finance & Administration Officer

Everi Pty; Rockhampton Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

Rockhampton Jockey Club seeks a motivated Finance & Administration Officer to manage financial operations, administration and member services. You will work with the CEO and external accountants on day-to-day accounting and contribute to club administration, membership duties and event support.

The role covers budgeting, reporting, client service and general office duties in a collaborative club setting. Salary negotiable based on experience.

Qualifications

• Qualifications in Accounting, Bookkeeping, Business Administration or related field.
• Experience in accounts payable, payroll and general bookkeeping.
• Experience using Xero or similar accounting software.
• Experience with SwiftPOS or similar POS systems (desirable).
• Strong Microsoft Office skills, particularly Excel.

Responsibilities

• Assist in monthly management accounts (P&L, balance sheets, cash flow).
• Process journals and support month-end reporting.
• Reconcile cash, banking and revenue transactions daily.
• Manage accounts payable, invoicing, supplier reconciliations and payments.
• Process payroll and payroll administration.
• Maintain accurate financial records and assist external accountants.
• Assist with budgeting, analysis and process improvements.

Skills

Accounting knowledge

Payroll processing

Bookkeeping

Excel

Customer service

Education

Accounting/Bookkeeping qualification

Business Administration qualification

Tools

Xero

SwiftPOS

Excel

Job description

Job Description

The Rockhampton Jockey Club is one of Central Queensland's premier sporting and entertainment venues, hosting an exciting calendar of race meetings, functions and community events each year.

We are seeking a motivated and versatile Finance & Administration Officer to join our team. This is an exciting opportunity for an organised professional to contribute across the Club's finance, administration and member services functions while supporting the continued growth and success of the organisation. Working closely with the Chief Executive Officer and external accounting professionals, you will play an important role in the day-to-day financial operations of the Club while also providing broader administrative support across the business.

Key Duties & Responsibilities

Finance

• Assist in the preparation of monthly management accounts including Profit & Loss Statements, Balance Sheets and Cash Flow Reports.
• Process journals and assist with month-end reporting requirements.
• Monitor and reconcile financial transactions to ensure accurate and timely reporting.
• Reconcile daily cash, banking and revenue transactions.
• Manage accounts payable including invoice processing, supplier reconciliations and payment runs.
• Process payroll and associated payroll administration.
• Maintain accurate financial records and assist external accountants with compliance and reporting requirements.
• Assist with budgeting, financial analysis and continuous improvement initiatives.

Administration

• Provide administrative support to the Chief Executive Officer and management team.
• Assist with preparation of reports, correspondence and meeting documentation.
• Maintain accurate records, filing systems and databases.
• Respond to telephone and email enquiries in a professional and timely manner.
• Assist with office administration and day-to-day operations.

Membership & Customer Service

• Provide a welcoming and professional first point of contact for members, sponsors and visitors.
• Assist with membership enquiries, renewals and database maintenance.
• Support ticketing, event administration and race day enquiries where required.
• Liaise with suppliers, members and stakeholders to ensure excellent customer service.
• Assist with sponsorship and function administration as required.

General

• Contribute to continuous improvement across administrative and financial processes.
• Support Club events and race days as required.
• Undertake other duties consistent with the position as directed by the Chief Executive Officer.

About the Candidate

• Qualifications in Accounting, Bookkeeping, Business Administration or a related field (or equivalent industry experience).
• Experience in accounts payable, payroll and general bookkeeping.
• Experience using Xero or similar accounting software.
• Experience with SwiftPOS or similar point-of-sale systems (desirable).
• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently while contributing positively to a small team.
• Excellent customer service and interpersonal skills.
• A proactive attitude with a willingness to assist across all areas of the Club.

Work Environment

• A diverse and rewarding role with genuine variety.
• A supportive and collaborative workplace.
• Opportunities to contribute to the continued growth of the Club.
• Salary negotiable based on experience.