Finance Administration Officer

Port Stephens Council; Port Stephens Council; On-site; AUD 70,000 - 78,000; Full time

Benefits offered by this job

Flexible work options

Long service leave

Paid parental leave

Defence service leave

PSCare Day

Free parking on-site

On-site café

Job summary

Port Stephens Council is seeking a Contracts Administration Officer to support the Procurement Team, payroll, and utilities with administrative excellence. The role focuses on administering procurement contracts, maintaining records, monitoring milestones, and assisting with procurement activities to keep operations smooth.

This permanent, full-time position offers a 35-hour week with flexible working arrangements and a base salary range of $70,332 to $77,597 plus 12% superannuation and a

Qualifications

• A qualification in a related field and/or several years of experience
• Demonstrated experience in using numerous corporate applications including Authority
• Demonstrated competency with Microsoft Outlook, Word and Excel
• Demonstrated experience in Records Management

Responsibilities

• Administer procurement contracts and records, monitor milestones, and support procurement activities.
• Provide payroll and utilities team administrative support when required.

Skills

Authority

MS Outlook

MS Word

MS Excel

Records management

Education

Related field qualification

Job description

A great lifestyle in a treasured environment, this is life at PSC!

The opportunity

We’re seeking expressions of interest from finance savvy professionals to assist our Financial Expenditure Unit with not only the payment of our employees at PSC, but also of our external suppliers.

As Contracts Administration Officer, your role is key in ensuring the Procurement Team and is supported through their day-to-day processes. This includes administering Council’s procurement contracts, maintaining accurate records, monitoring contract milestones, and providing support on procurement activities.

You’ll also provide administrative support to the payroll and utilities team, and the procurement operations team when required.

This is a permanent opportunity – working full-time 35 hours / week + access to a flexible working arrangement

Base Salary Range: $70,332 to $77,597 pa based on 35 hours / week + 12% superannuation + $2,464 retention allowance

You will be working from PSC Administration Building, Raymond Terrace

We’re all about putting the right people, in the right role! Here’s what we’re looking for:

A qualification in a related field and/or several years of experience

Demonstrated experience in using numerous corporate applications including Authority

Demonstrated competency with Microsoft Outlook, Word and Excel

Demonstrated experience in Records Management

This is life at PSC!

Work/Life balance with generous leave entitlements, flexible work options and leave in lieu

Long service leave when you’ve been with us for just over 5 years

Health & Wellbeing leave to recharge when you need it

Industry leading Paid Parental Leave accessible for all employees – regardless of how you became a parent, we offer 14 weeks that can be taken within 2 years from the birth, adoption, or long-term foster care of your child.

Access to Defence Service Leave for Reservists continuing their defence service

PSCare Day available to all employees to take in addition to your regular leave entitlements

Confidential support (including mental health through our employee assistance program)

Award winning health and wellbeing program PSCare, Workers Health Initiative with access to a broad range of gyms in the area and discounted health insurance 

Free parking on site and convenient local shopping centre …

Coffee and food to keep you sustained at our on‑site café …

And lots more…

Enough about us, we want to hear about you! So tell us about…

Why you want this role and how it aligns with your career goals?

Applications Close: Midnight, Friday, 9 October 2026

Contact: Mark Murphy, Expenditure Coordinator, on (02) 4988 0***

We’re a 2026 Circle Back Initiative Employer – we commit to respond to every applicant

We’ve partnered with the Veterans Employment Program to support veterans finding suitable, sustainable and meaningful employment

Port Stephens Council adheres to the principles of a child safe organisation and supports children and young people having a safe and welcoming experience in our community, accessing our facilities and in our care

We acknowledge the Worimi Peoples as the original Custodians and inhabitants of Port Stephens. May we walk the road to tomorrow with mutual respect and admiration as we care for the beautiful land and waterways together

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