Finance & Administration Manager

White Marquee Event Hire; Adelaide; On-site; AUD 95,000 - 125,000; Full time

Job summary

White Marquee Event Hire, a South Australian event hire business, seeks a Finance & Administration Manager to own day-to-day finance, payroll, HR administration, compliance, and broader admin functions.

This hands-on role partners with Directors to provide timely reporting, budgets, forecasts, cashflow monitoring and cost-saving recommendations, balancing detail with strategic insight.

Qualifications

• Broad experience in finance management or senior accounts
• Hands-on experience with AP, AR, payroll and reconciliations
• Experience in management reporting and financial analysis
• Experience preparing budgets, forecasts and cashflow reporting
• Knowledge of Australian payroll, superannuation, BAS and compliance requirements

Responsibilities

• Managing accounts payable, accounts receivable and credit control
• Processing fortnightly payroll and payroll tax
• Daily bank reconciliations and internal controls
• Coordinating annual budgets and rolling forecasts
• Maintaining short and medium-term cashflow forecasts
• Producing monthly management reports for revenue, profitability and cashflow
• Analyzing performance against budgets and prior periods
• Overseeing HR administration including onboarding and recruitment admin
• Coordinating with external accountants for BAS and year-end requirements
• Maintaining compliance calendars and insurance records
• Supporting tenders with financial information
• Reviewing and improving finance and administration processes and controls

Skills

Broad finance management experience

AP, AR, payroll

Management reporting

Budgeting & forecasting

Cash flow management

Tools

Point of Rental

ERP system

Job description

White Marquee Event Hire is an established South Australian event hire business providing marquee structures, furniture and event hire solutions.

Our business is fast-paced and operationally focused, and this position plays an important role in ensuring management has accurate, timely and meaningful financial information to support business decisions.

About the role

White Marquee Event Hire is seeking an experienced Finance & Administration Manager to take ownership of our day-to-day finance, payroll, HR administration, compliance and broader business administration functions.

This is a hands-on role with a strong commercial focus. You’ll manage the core finance function while also working closely with our Directors and management team to provide meaningful reporting, maintain budgets and forecasts, monitor cashflow and expenditure, identify cost-saving opportunities and help improve the financial performance of the business.

We’re looking for someone who is comfortable getting into the detail, but who can also step back, identify trends and risks, and provide practical recommendations to management.

Key responsibilities

Your responsibilities will include:

Managing accounts payable, accounts receivable and credit control

Preparing and processing fortnightly payroll, superannuation and payroll tax

Completing daily bank reconciliations and maintaining strong financial controls

Coordinating annual budgets and maintaining rolling forecasts

Preparing and maintaining short and medium-term cashflow forecasts

Preparing monthly management reports covering revenue, profitability, labour, overheads, cash, debtors and creditors

Analysing financial performance against budgets, forecasts and prior periods

Preparing fortnightly wage versus revenue reporting and identifying adverse trends

Monitoring expenditure and identifying cost-saving opportunities

Managing supplier payments, overseas payments and supplier records

Working with external accountants on BAS, statutory reporting, year-end requirements and financial analysis

Managing HR administration including onboarding, offboarding, employment documentation and recruitment administration

Coordinating workers compensation and RTWSA administration

Maintaining compliance calendars, company registrations and statutory records

Coordinating business insurance renewals, claims and insurance registers

Maintaining vehicle, asset, finance and capital expenditure records

Supporting tenders with financial, insurance and compliance information

Reviewing and improving finance and administration processes, systems and controls

About you

To succeed in this role, you will ideally have:

Demonstrated experience in a broad finance, finance management or senior accounts role

Strong hands-on experience across AP, AR, payroll, reconciliations and management reporting

Experience preparing budgets, forecasts and cashflow reporting

Strong commercial awareness and the ability to identify financial risks, trends and opportunities

Working knowledge of Australian payroll, superannuation, payroll tax, BAS and general business compliance

Excellent attention to detail and a high level of discretion when handling confidential financial and employee information

Strong communication skills and confidence working directly with business owners, managers, employees and external advisers

The ability to balance transactional responsibilities with analysis, planning and continuous improvement

Experience in HR administration and employment documentation will be highly regarded.

Experience with Point of Rental or another hire/ERP system would also be advantageous.

If you have strong hands-on finance experience, commercial awareness and enjoy taking ownership of a broad role, we’d like to hear from you.

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