Facilities Projects & Contracts Manager

Forum Recruitment; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

Forum Recruitment in Melbourne is seeking an experienced facilities/project professional to deliver facilities projects, manage procurement and oversee contractor performance. The role also includes governance over the asset portfolio and FM data systems.

The successful candidate will coordinate trades, drive lifecycle planning and report to senior management, with a clear emphasis on compliance and stakeholder communication.

Qualifications

• Significant experience in facilities management and project management from conception through to delivery.
• Demonstrated experience in contract management, procurement and project lifecycle stages.
• Experience managing trades and contractors on commercial or infrastructure projects.
• Strong stakeholder management and communication skills, with the ability to convey information clearly to a range of audiences.
• Excellent time management and organisational skills, with the ability to manage multiple projects and competing priorities.
• Requires a current unrestricted Australian driver's licence and the right to work in Australia; NDIS Worker Screening Check and Working with Children Check will be required.

Responsibilities

• Lead the end-to-end delivery of facilities projects, from scoping and feasibility through to procurement, delivery and close-out.
• Lead procurement and contractor management, including tender planning, scopes of work, KPIs/SLAs and performance reviews.
• Maintain and improve the asset register, and lead lifecycle and long-term maintenance planning.
• Oversee the FM system (FM Clarity) to ensure accurate, reliable facilities data and compliance tracking.
• Manage the relationship with the organisation's vehicle fleet provider, including governance, performance and issue resolution.
• Provide project governance reporting, budgets and risk registers to senior management and stakeholders.

Skills

Facilities management

Project management

Contract management

Procurement

Stakeholder management

Time management

Communication

FM systems knowledge

Education

Bachelor's degree in facilities management

Tools

FM Clarity

MS Office

Job description

Reporting to the senior facilities management team, this role is central to delivering facilities projects, procuring and managing contractors, and ensuring strong governance across the organisation's property portfolio. It would suit an experienced facilities or project professional who enjoys a genuine mix of project delivery, contract management and stakeholder engagement.

Key responsibilities include:

• Lead the end-to-end delivery of facilities projects, from scoping and feasibility through to procurement, delivery and close-out
• Lead procurement and contractor management, including tender planning, scopes of work, KPIs/SLAs and performance reviews
• Maintain and improve the asset register, and lead lifecycle and long-term maintenance planning
• Oversee the FM system (FM Clarity) to ensure accurate, reliable facilities data and compliance tracking
• Manage the relationship with the organisation's vehicle fleet provider, including governance, performance and issue resolution
• Provide project governance reporting, budgets and risk registers to senior management and stakeholders

About You

To be successful in this role, you will have:

• Significant experience in facilities management and project management from conception through to delivery
• Demonstrated experience in contract management, procurement and project lifecycle stages
• Experience managing trades and contractors on commercial or infrastructure projects
• Strong stakeholder management and communication skills, with the ability to convey information clearly to a range of audiences
• Excellent time management and organisational skills, with the ability to manage multiple projects and competing priorities
• A current unrestricted Australian driver's licence and the right to work in Australia; an NDIS Worker Screening Check and Working with Children Check (or equivalent) will be required

What's in it for you?

• Step into an autonomous, hands-on role with real scope to shape how facilities projects are delivered
• Enjoy a genuine mix of project delivery, contract management and asset/compliance oversight
• Benefit from a three-month contract with potential for an ongoing, permanent position