Facilities Project Manager

JLL; Sydney; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

EV car lease

Volunteer leave

Premium offices

Social club

Job summary

JLL in Sydney is seeking a Facilities Project Manager to lead on-site operations for a diverse property portfolio. You will manage budgets, vendor contracts, and project delivery while ensuring regulatory compliance and high service standards.

The role emphasizes stakeholder management, data-driven decision making, and hands-on facilities leadership to drive continuous improvement across the portfolio.

Qualifications

• Bachelor’s degree or equivalent practical experience.
• 3–5 years in facilities or property management.
• Experience managing budgets and vendor contracts.
• Strong knowledge of building systems and safety regulations.
• Ability to lead projects from initiation to delivery.
• Excellent communication and relationship-building skills.
• Proficiency in facilities management software and MS Office.

Responsibilities

• Build and maintain strong client relationships by proactively managing service expectations and ensuring delivery standards are consistently exceeded.
• Conduct regular building inspections and complete comprehensive reports within required governance timeframes to maintain facility integrity.
• Oversee budget management, financial reporting, and procurement of materials, equipment, and supplies while maintaining fiscal responsibility.
• Ensure full compliance with health, safety, and fire regulations as well as all contractual obligations and organizational procedures.
• Coordinate with facilities vendors and contractors to schedule and execute maintenance works in alignment with client needs and base building management requirements.
• Manage and monitor the work order platform to achieve or exceed key performance indicators and service level targets, reporting progress to stakeholders.
• Support and deliver facilities-related projects within approved budgets and timelines, collaborating closely with affected business units.
• Analyze facilities data and prepare presentations for senior management to inform strategic decision-making.
• Foster a collaborative team environment that encourages continuous improvement, innovation, and operational excellence across the portfolio.

Skills

Budget management

Vendor management

Project management

Building systems knowledge

Communication skills

Regulatory compliance

Multi-stakeholder management

CFM/FMP awareness

Education

Bachelor’s degree in FM/Engineering/Business or equivalent

Tools

Facilities management software

Work order systems

MS Office Suite

Job description

Shaping the future of real estate for a better world

At JLL, we see a Brighter Wayforward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

As a Facilities Project Manager at JLL, you'll serve as the primary on-site leader managing day-to-day facilities operations for an assigned property portfolio. This role places you at the heart of client relationships, where you'll oversee budgets, maintenance operations, contract services, and project delivery while ensuring all services meet established performance indicators and service level agreements. You'll engage with stakeholders across the business to align service delivery expectations while managing financial accountability and operational risk. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and this position exemplifies that commitment through hands-on facilities leadership. What sets JLL apart is our culture of collaboration, locally and across the globe, which will empower you to drive continuous improvement and operational excellence. You'll coordinate vendor partnerships, ensure regulatory compliance, and deliver facilities projects that directly impact workplace environments. This is an opportunity to take ownership of critical facilities operations while advancing your career within a supportive, innovative organization.

An overview of the role:

• Build and maintain strong client relationships by proactively managing service expectations and ensuring delivery standards are consistently exceeded
• Conduct regular building inspections and complete comprehensive reports within required governance timeframes to maintain facility integrity
• Oversee budget management, financial reporting, and procurement of materials, equipment, and supplies while maintaining fiscal responsibility
• Ensure full compliance with health, safety, and fire regulations as well as all contractual obligations and organizational procedures
• Coordinate with facilities vendors and contractors to schedule and execute maintenance works in alignment with client needs and base building management requirements
• Manage and monitor the work order platform to achieve or exceed key performance indicators and service level targets, reporting progress to stakeholders
• Support and deliver facilities-related projects within approved budgets and timelines, collaborating closely with affected business units
• Analyze facilities data and prepare presentations for senior management to inform strategic decision-making
• Foster a collaborative team environment that encourages continuous improvement, innovation, and operational excellence across the portfolio

Sounds like you? This is what we are looking for:

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field, or equivalent practical experience
• Minimum 3-5 years of experience in facilities management, property management, or related operational roles
• Demonstrated experience managing budgets, vendor contracts, and multi-stakeholder relationships
• Strong understanding of building systems, maintenance operations, and facilities compliance requirements
• Proven ability to manage projects from initiation through completion while meeting deadlines and budget constraints
• Excellent communication and interpersonal skills with ability to engage effectively with clients, vendors, and internal teams
• Proficiency in facilities management software, work order systems, and Microsoft Office Suite
• Strong attention to detail with ability to manage multiple priorities in a fast-paced environment
• Professional certification such as Certified Facility Manager (CFM), Facility Management Professional (FMP), or similar credential (preferred)

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.