Facilities & Operations Specialist

Jobtailor; Victoria; On-site; AUD 60,000 - 85,000; Full time

Job summary

Jobtailor is seeking an organised facilities and operations coordinator to support the Bundoora site and satellite locations. You will manage facilities operations, logistics, procurement, and documentation while ensuring WHS compliance and service consistency.

In this on-site role you will liaise with staff, researchers and contractors, coordinate reception and visitor services, and drive continuous improvement across facilities, inventory and records management.

Qualifications

• Experience in facilities, operations, logistics, warehouse or admin.
• Experience coordinating operational activities, service requests or contractor support.
• Knowledge of inventory management, warehouse operations or logistics processes.
• Current driver's licence and ability to undertake site-based operations.
• CV, cover letter and a document addressing the key selection criteria in PDF format.

Responsibilities

• Support day-to-day running of the Institute's Bundoora site.
• Coordinate facilities operations, reception and visitor services, laboratory preparatory services, warehouse and logistics support, workplace health and safety, and contractor coordination.
• Work closely with the Operations Coordinator, Manager Logistics & Services, Preparation Services Supervisor and other operational teams.
• Provide on-site operational support to staff, researchers, contractors and visitors.
• Provide administrative, procurement, records management and reporting support across the Institute's satellite sites.
• Maintain accurate operational documentation.
• Support compliance activities and contribute to consistent service delivery across the wider network.
• Respond to changing operational priorities.
• Contribute to continuous improvement of facilities, logistics and workplace services supporting research and business operations.

Skills

Facilities Management

Logistics Coordination

Inventory Management

Workplace Health And Safety

Customer Service

Stakeholder Engagement

Problem Solving

Team Collaboration

Procurement

Records Management

Service Request Coordination

Compliance

Education

Current Driver's Licence

Job description

Jobtailor is seeking an organised facilities and operations coordinator to support the Bundoora site and satellite locations. You will manage facilities operations, logistics, procurement, and documentation while ensuring WHS compliance and service consistency.

In this on-site role you will liaise with staff, researchers and contractors, coordinate reception and visitor services, and drive continuous improvement across facilities, inventory and records management.