Facilities Manager

CHP Management; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

CHP Management is a boutique commercial property management company based in Hawthorn. We are seeking a motivated Facilities Manager to support the Property Manager with repairs, maintenance, and risk & compliance across a CBD retail asset.

The role is on-site in the CBD and at our Hawthorn office. You will update contractor lists, oversee preventative maintenance contracts, ensure asset presentation meets company standards, and coordinate inspections and file management.

Qualifications

• Experience in facilities management roles.
• Strong administrative and organisational skills.
• Attention to detail and ability to work in a fast-paced environment.

Responsibilities

• Update & manage the portfolio’s contractor lists.
• Maintain preventative maintenance contracts across the portfolio.
• Manage the compliance and presentation of the assets and resolve outstanding action items.
• Maintain portfolio compliance and property presentation to the Company’s expectations.
• Complete property inspections including reporting with Property Manager.
• Managing the property / lease file management for the portfolio.
• Manage exceptions to insurance, security and statutory registers.
• Compilation and upkeep of various registers e.g. keys, access cards, Occupancy permits etc.

Skills

Facilities management

Administrative skills

Organization

Communication

Tools

Microsoft Office Suite

Job description

CHP Management is looking for a motivated and passionate individual, wishing to be a part of a dynamic commercial property management business.

Established in 2014, CHP Management is a boutique commercial property management company based in Hawthorn with a portfolio of retail, office and industrial assets located along the Eastern seaboard of Australia. We pride ourselves on exceptional service delivery, outcome focused attitude and motivation to continually improve the assets for our clients and key stakeholders.

As the Facilities Manager, you will work closely with the Property Manager to coordinate and manage the facilities and administrative component and workflow of the repairs & maintenance, property presentation and risk & compliance management for a retail asset based in the CBD. The role will be based on site in the CBD and in our office in Hawthorn.

About the Role:

Update & manage the portfolio’s contractor lists

Maintain preventative maintenance contracts across the portfolio

Management the compliance and presentation of the assets and resolve outstanding action items

Maintain portfolio compliance and property presentation to the Company’s expectations

Complete property inspections including reporting with Property Manager

Managing the property / lease file management for the portfolio

Manage exceptions to insurance, security and statutory registers

Compilation and upkeep of various registers eg; keys, access cards, Occupancy permits etc.

To be successful in the role, you will need to be extremely organised, respond well in a fast-paced environment, possess strong attention to detail and administrative skills, as well as strong knowledge with Microsoft Office Suite.Ideally suited to an established facilities coordinator or facilities manager looking for an opportunity to manage an active retail asset and portfolio.

Within the role you will be guided by senior members of the team and given continued support and ongoing training to ensure you have the necessary tools for success in this position with the potential for future career development.

This exciting opportunity will suit a self-motivating and passionate individual who portrays a high level of accountability, initiative and attention to detail.

Salary package shall be based on experience.