Facilities Maintenance Scheduler | Flexible NSW Government

NSW Department of Communities and Justice; Sydney; On-site; AUD 87,000 - 95,000; Full time

Benefits offered by this job

Flexible work environment

Training and development opportunities

Health & Wellbeing programs

Leave loading and superannuation

Job summary

NSW Department of Communities and Justice is seeking a Facilities Maintenance Scheduler at Francis Greenway Correctional Complex. The role focuses on coordinating maintenance workflows, managing supplier quotations, and producing expenditure reports within a compliant, efficient operation.

The position requires strong administrative experience, proficiency with BI systems and MS Office, and a proactive approach to safety and process improvement.

Qualifications

• Minimum 5 years’ experience in Administrative roles
• Experience with Business Information Management Systems
• Tertiary qualification in Administration, Finance, or Management is desirable
• Current Driver Licence and preparedness to drive a vehicle
• Proven ability to use MS Word, MS Outlook, MS Excel, MS Teams, MS Project, Pronto Asset Management Module, EDRMS, SAP

Responsibilities

• Coordinate scheduling in a computer-based Facility Maintenance Management System
• Coordinate quotations from suppliers and sub-contractors
• Provide reporting on expenditure and procurement databases
• Issue quotations and invoices to internal customers
• Maintain expenditure and project tracking data for managers
• Coordinate meetings and prepare minutes for executives
• Support business improvement processes and Work Health & Safety compliance

Skills

Scheduling

Customer service

Procurement coordination

MS Office

Education

Tertiary qualification in Admin/Finance/Business

Tools

Pronto Asset Management Module

EDRMS

SAP

MS Project

MS Teams

MS Word

MS Outlook

MS Excel

Job description

NSW Department of Communities and Justice is seeking a Facilities Maintenance Scheduler at Francis Greenway Correctional Complex. The role focuses on coordinating maintenance workflows, managing supplier quotations, and producing expenditure reports within a compliant, efficient operation.

The position requires strong administrative experience, proficiency with BI systems and MS Office, and a proactive approach to safety and process improvement.