Facilities Coordinator - Ops, Compliance & Flexible Work

Inchcape Australasia; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Additional Wellbeing Leave Day

Annual Volunteering Leave Day

Employee benefits program including discounts on vehicle purchases

Job summary

A global automotive leader is seeking an individual to manage purchase orders and payments for maintenance contractors. The role involves overseeing compliance, coordinating site audits, and supporting facilities administration across Victorian sites. The ideal candidate will have administrative experience, strong organizational skills, and may have exposure to procurement systems. The company offers a positive team environment, flexible work policies, and generous employee benefits including additional leave days and financial recognition for achievements.

Qualifications

• Experience in engaging contractors and handling supplier payments.
• Understanding of health and safety requirements is a plus.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Manage purchase orders and payments for maintenance contractors.
• Maintain the maintenance register and oversee compliance.
• Conduct quarterly site audits and manage contractor approvals.

Skills

Administrative experience in office, retail, or logistics

Strong organizational and time-management skills

Understanding of contractor engagement and supplier payments

Education

Cert IV in WHS (desirable)

Tools

Basware

Coupa

SAP

ERA

Job description

A global automotive leader is seeking an individual to manage purchase orders and payments for maintenance contractors. The role involves overseeing compliance, coordinating site audits, and supporting facilities administration across Victorian sites. The ideal candidate will have administrative experience, strong organizational skills, and may have exposure to procurement systems. The company offers a positive team environment, flexible work policies, and generous employee benefits including additional leave days and financial recognition for achievements.