Facilities Coordinator, Darwin – Flexible Hours

Royal Flying Doctor Service; Adelaide; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Generous salary packaging options (up 

Flexible work arrangements

Employee Assistance Program

Reward and recognition programs

Learning and development opportunities

Comprehensive onboarding program

Competitive remuneration

Job summary

Royal Flying Doctor Service South Australia / Northern Territory is seeking a dedicated Facilities Coordinator to manage day-to-day facilities, bases, staff housing, and vehicle fleet across RFDS SA/NT. You will coordinate repairs, maintain CMMS records, and work with contractors to ensure safe, compliant environments.

Based in Darwin, you will report to the Senior Facilities Manager and support asset registers, contractor onboarding, and procurement activities while upholding health, safety,

Qualifications

• Previous administration experience and/or knowledge, along with an understanding of building or facilities operations.
• Experience coordinating contractors and monitoring service delivery and performance.
• Strong organisational and time management skills, with the ability to manage multiple priorities and projects simultaneously.
• Experience implementing and maintaining systems, processes, databases and accurate records.
• Strong customer service and stakeholder relationship management skills.
• High-level written and verbal communication skills.
• Sound problem-solving and decision-making capabilities.

Responsibilities

• Coordinate day-to-day repairs and maintenance across RFDS SA/NT buildings, plant and equipment.
• Manage facilities work requests and maintain accurate information within the CMMS.
• Maintain asset registers, facilities databases, contractor records and other relevant documentation.
• Coordinate contractors and service providers, monitoring performance, timeframes, costs and compliance requirements.
• Support contractor and supplier onboarding and assist with contract renewals, RFIs, RFQs and procurement activities.
• Reconcile invoices, track costs associated with facilities works and identify discrepancies as required.
• Coordinate vehicle servicing, repairs and maintenance and assist with the procurement and fit-out of new vehicles.
• Support the coordination of RFDS staff accommodation, including repairs, maintenance, inspections and liaison with rental agencies and employees.
• Assist with facilities projects, asset inspections, capital replacement planning and building works.
• Build strong working relationships with internal and external stakeholders and provide responsive, professional customer service.
• Support workplace health and safety, quality and continuous improvement activities across the Facilities Management function.

Skills

Contract coordination

Stakeholder management

Time management

Databases

MS Word

Excel

Customer service

Communication

Safety compliance

Problem solving

Education

Experience in project/contract administration

Tools

CMMS

MS Word

Excel

Email

Job description

Royal Flying Doctor Service South Australia / Northern Territory is seeking a dedicated Facilities Coordinator to manage day-to-day facilities, bases, staff housing, and vehicle fleet across RFDS SA/NT. You will coordinate repairs, maintain CMMS records, and work with contractors to ensure safe, compliant environments.

Based in Darwin, you will report to the Senior Facilities Manager and support asset registers, contractor onboarding, and procurement activities while upholding health, safety,