Facilities Coordinator

BGIS; St Leonards; Hybrid; AUD 39,000 - 55,000; Part time

Benefits offered by this job

Free Onsite Parking

Job summary

BGIS is seeking a Facilities Coordinator to support the facilities team for one of Australia''s leading telecommunications organisations. The role covers reporting, compliance and account administration, ensuring accurate, timely information on how the technical facilities are performing.

This is a varied, part-time role (24 hours per week) based on-site with free onsite parking, with scheduled travel to Clayton and Baulkham Hills. There may be a hybrid arrangement after probation.

Qualifications

• Experience in a facilities management, property or project environment.
• Strong Excel, Word, PowerPoint, SharePoint and Outlook.
• Strong administration and the ability to manage multiple tasks.
• Experience preparing written reports and reporting on KPIs and financial information.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• High School Certificate or equivalent.

Responsibilities

• Compile monthly account performance reports, technical service reports and Power BI performance reporting.
• Track client SLAs and KPIs, and coordinate responses to Requests for Information.
• Keep CMMS records, site listings and asset data accurate and up to date.
• Process, reconcile and track invoices, purchase orders and client expenditure, and support month-end accruals.
• Track operations budgets and minor project finances and progress.
• Manage SharePoint records, document audits and the account's local process register.
• Support statutory and contract compliance, including chemical and asbestos reports and workplace HSE audits.
• Coordinate team meetings, training events and BSafe administration.
• Build positive working relationships with technicians, vendors, client representatives and the BGIS team.

Skills

Excel

Word

PowerPoint

SharePoint

Outlook

Administration

Reporting

Data accuracy

Education

High School Certificate or equivalent

Tools

Power BI

CMMS

MS Office

Job description

Facilities Coordinator – St Leonards

Location: St Leonards, NSW
Company: BGIS, Telecommunications Client
Employment Type: Part Time (24 hours per week, any 3 days), Permanent, On-Site with possible hybrid arrangement after probation
Benefits: Free Onsite Parking

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.

Purpose of the Role

BGIS is looking for a Facilities Coordinator to support the facilities team for one of Australia's leading telecommunications organisations. You'll look after reporting, compliance and account administration, making sure the client receives accurate, timely information about how its technical facilities are performing.

This is a varied, part-time role working three days a week, with scheduled travel to other client sites including Clayton and Baulkham Hills. It suits someone organised and detail-focused who enjoys working with data and reports, and is comfortable engaging with technicians, vendors and client representatives.

You'll be joining a genuinely great team who have worked together for a long time, share knowledge freely, and enjoy a positive and supportive environment. We'd love to welcome someone with strong interpersonal skills who values collaboration and enjoys contributing to a cohesive team culture.

Key Responsibilities

• Compile monthly account performance reports, technical service reports and Power BI performance reporting.
• Track client SLAs and KPIs, and coordinate responses to Requests for Information.
• Keep CMMS records, site listings and asset data accurate and up to date.
• Process, reconcile and track invoices, purchase orders and client expenditure, and support month-end accruals.
• Track operations budgets and minor project finances and progress.
• Manage SharePoint records, document audits and the account's local process register.
• Support statutory and contract compliance, including chemical and asbestos reports and workplace HSE audits.
• Coordinate team meetings, training events and BSafe administration.
• Build positive working relationships with technicians, vendors, client representatives and the BGIS team.

Education, Experience & Skills

Essential:

• Experience in a facilities management, property or project environment.
• Strong Excel skills and proficiency in Word, PowerPoint, SharePoint and Outlook.
• Strong administration skills and the ability to manage multiple tasks.
• Experience preparing written reports and reporting on KPIs and financial information.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• High School Certificate or equivalent.

Desirable:

• Experience or understanding of technical facilities, such as electrical, HVAC, fire, UPS, HV/LV, generators or DC systems.
• Asset management experience.
• Engineering or technical background, or qualifications in facilities management.
• Experience with Power BI and CMMS platforms.
• Training in WHS, QA and environmental systems.

Workplace Flexibility

This is a permanent, part-time position of 24 hours per week across any three days . The role is based on-site with free onsite parking and includes scheduled travel to other client sites such as Clayton and Baulkham Hills. There may be the opportunity for a hybrid arrangement after probation.

Why Join BGIS?

Key Benefits Include:

• Spot recognition vouchers and $2,000 employee referral bonus.
• Access to Flare for discounts across retailers, energy, utilities & much more!
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
• AFR Best Places to Work 2024 & 2025.
• Winner of Inspiring Workplaces Award 2025.
• Endorsed by Work180 as an employer of choice for women.
• Recognised by WORK180 as a Top 5 Employer for career development opportunities.
• Career progression through secondments & internal mobility.
• Health perks including EAP, wellness programs & flu vaccinations.

BGIS is a global provider of facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.

BGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in Australia.