Finance Administrator

BGIS, Government Client; Parramatta; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Spot recognition vouchers

Employee referral bonus

Flare discounts access

Job summary

BGIS is seeking a Finance Administrator to support the NSW government portfolio from our Parramatta office. The role is a six-month fixed-term contract with potential to extend or become permanent, offering a hybrid work setup post-probation.

You will validate invoices, assist with reporting, and resolve finance queries with suppliers and BGIS teams. The ideal candidate has a background in finance or accounting, solid Excel skills, and comfort with AI-enabled tools.

Qualifications

• Background in finance, accounting or finance administration.
• Intermediate to advanced Excel skills, plus Word, Outlook and PowerPoint.
• Experience with account reconciliation, purchase order processes and coding accounts payable invoices.
• High attention to detail and strong problem-solving skills.
• Excellent organisational and time management skills.
• Clear, friendly communication skills and a collaborative approach.
• Comfortable learning new digital systems and AI-enabled tools.
• Diploma in Accounting or a similar qualification.
• Experience with Manhattan or similar finance and CMMS platforms.
• Experience within government, facilities management or service-based contracts.

Responsibilities

• Validate invoices against contract requirements, using AI-powered and digital tools to improve accuracy.
• Help prepare Requests for Funding (RFF).
• Work with the Finance Manager and Accounts team to make sure invoices are processed in Manhattan on time.
• Resolve billing and account queries with suppliers, the client and internal teams.
• Attend vendor meetings to address invoice and debtor matters.
• Review and improve finance processes, including the management of open purchase orders.
• Support monthly reporting and internal and external audits.
• Provide backup support across finance functions and general administrative support.

Skills

Excel

Word

Outlook

PowerPoint

Finance reconciliation

Timely invoicing

Attention to detail

Communication

AI-enabled tools

Education

Diploma in Accounting

Tools

Manhattan

CMMS platforms

Job description

Location: Parramatta, NSW
Company: BGIS, Government Client
Employment Type: Full Time, 6-Month Fixed Term Contract with potential for extension or permanency, Hybrid

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.

Purpose of the Role

BGIS is looking for a Finance Administrator to support the finance function for a long-standing government portfolio that delivers essential community services across New South Wales. Reporting to the Finance Manager, you'll validate invoices, support reporting and help resolve finance queries with suppliers, the client and BGIS colleagues.

This is a long-standing client relationship with excellent job security. The role starts as a six-month fixed term, with real potential to extend or become permanent.

The ideal candidate is personable, collaborative and organised. You communicate clearly, manage your time well and enjoy working with a range of people and personalities. You'll also bring strong Excel skills and a solid understanding of finance or accounting.

Key Responsibilities

• Validate invoices against contract requirements, using AI-powered and digital tools to improve accuracy.
• Help prepare Requests for Funding (RFF).
• Work with the Finance Manager and Accounts team to make sure invoices are processed in Manhattan on time.
• Resolve billing and account queries with suppliers, the client and internal teams.
• Attend vendor meetings to address invoice and debtor matters.
• Review and improve finance processes, including the management of open purchase orders.
• Support monthly reporting and internal and external audits.
• Provide backup support across finance functions and general administrative support.

Education, Experience & Skills

• Background in finance, accounting or finance administration.
• Intermediate to advanced Excel skills, plus proficiency in Word, Outlook and PowerPoint.
• Experience with account reconciliation, purchase order processes and coding accounts payable invoices.
• High attention to detail and strong problem-solving skills.
• Excellent organisational and time management skills.
• Clear, friendly communication skills and a collaborative approach.
• Comfortable learning new digital systems and AI-enabled tools.
• Diploma in Accounting or a similar qualification.
• Experience with Manhattan or similar finance and CMMS platforms.
• Experience within government, facilities management or service-based contracts.

Workplace Flexibility

This position is based at the client's Parramatta office, centrally located close to public transport and local amenities, with a hybrid arrangement possible post probation.

Why Join BGIS?

Key Benefits Include:

• Spot recognition vouchers and $2,000 employee referral bonus.
• Access to Flare for discounts across retailers, energy, utilities & much more!
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
• Long-standing client with excellent job security.
• AFR Best Places to Work 2024 & 2025.
• Winner of Inspiring Workplaces Award 2025.
• Endorsed by Work180 as an employer of choice for women.
• Career progression through secondments & internal mobility.
• Health perks including EAP, wellness programs & flu vaccinations.

BGIS is a global provider of facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.

BGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

To be successful in the role, applicants must have full working rights in Australia.

A National Police Check and Baseline Medical Assessment will form part of the pre-employment process.

Explore more opportunities at https://apac.bgis.com