Facilities Coordinator

Geelong Port; Geelong; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Annual bonus program

16 weeks paid parental leave

4 weeks secondary caregiver leave

2 days personal leave for cultural or4

Wellness and volunteering leave

Professional development opportunities

Job summary

GeelongPort is seeking a hands-on Facilities Coordinator to manage maintenance requests from assessment through completion across our sites in Geelong. You will coordinate contractors, oversee cleaning and pest control, and ensure inspections, servicing, and compliance are delivered to a high standard.

You will bring facilities management experience, strong organisational skills, and a practical understanding of safety, permits, and site access.

Qualifications

• Experience in facilities management or maintenance coordination in commercial/industrial settings.
• Strong organisational skills with ability to manage competing priorities.
• Practical understanding of contractor safety, permits and site access requirements.
• Sound commercial awareness including quotation, purchasing and invoicing processes.

Responsibilities

• Coordinating planned, preventive and reactive facilities maintenance.
• Assessing service requests and prioritising work based on safety, urgency and operational impact.
• Undertaking routine facilities inspections and recording defects.
• Preparing maintenance scopes, obtaining quotations and raising purchase orders.
• Coordinating contractors, permits, site access and safety documentation.
• Monitoring work quality and maintaining service histories, costs and completion records.

Skills

Facilities management

Contractor coordination

Stakeholder management

Safety compliance

Prioritisation

Education

Facilities management qualification

Tools

Maximo

Job description

Join GeelongPort in a hands on coordination role suited to someone who enjoys solving problems, working with contractors and stakeholders, and making sure maintenance activities are completed safely, efficiently and to a high standard.

About Us

At GeelongPort our success depends on us taking shared ownership. We support each other by sharing resources and navigating challenges, taking responsibility to build a culture of teamwork where everyone can feel they belong.

With over 150 years of maritime history and experience behind us, GeelongPort is a critical enabler for the Victorian economy supporting more than 1,800 jobs and contributing to the economic and social fabric of the Geelong region.

As Victoria’s premier bulk port, GeelongPort manages 12 million tonnes of cargo and $7 billion of trade annually with over 600 vessel visits per year. Shipping activity is linked to a range of critical trades supporting the agriculture, construction, energy, and tourism sectors in the region.

Based at Corio Quay in North Geelong, we value partnering with our customers and community to deliver a safe and sustainable port that drives growth and prosperity for Geelong and the regions we connect to.

The Opportunity

Reporting to the Infrastructure Delivery Manager the Facilities Coordinator will manage facilities maintenance requests from initial assessment through to completion, ensuring work is prioritised, scheduled, delivered and accurately recorded. You will coordinate contractors and service providers, oversee facilities services such as cleaning and pest control, support and complete inspections, servicing and compliance activities across GeelongPort's sites.

Key Responsibilities

• Coordinating planned, preventive and reactive facilities maintenance.
• Assessing service requests and prioritising work based on safety, urgency and operational impact.
• Undertaking routine facilities inspections and recording defects.
• Preparing maintenance scopes, obtaining quotations and raising purchase orders.
• Coordinating contractors, permits, site access and safety documentation.
• Managing assigned facilities services, including cleaning and pest control.
• Monitoring work quality and following up incomplete or defective work.
• Maintaining work orders, service histories, costs and completion records in Maximo.
• Tracking maintenance expenditure and checking invoices against completed work.
• Reporting on maintenance backlogs, overdue servicing, recurring defects and service performance.
• Identifying practical improvements to asset reliability, preventive maintenance and facilities service delivery.

About you

You will bring previous facilities management or maintenance coordination experience, ideally gained in a commercial, industrial or operational environment.

To succeed in this role, you will have:

• A facilities management qualification or equivalent practical experience.
• Experience coordinating facilities maintenance, contractors and service providers.
• Strong organisational skills and the ability to manage competing priorities.
• A practical understanding of contractor safety, permits and site access requirements.
• Sound commercial awareness, including quotation, purchasing and invoice processes.
• Strong stakeholder and relationship management skills.
• Growth mindset.
• The ability to work independently while contributing positively to a broader team.

Above all, you will demonstrate a genuine commitment to safety, reliable service delivery, continuous improvement and a ‘can do’ attitude.

• Work in a high impact, commercially focused organisation.
• Supported development and mentoring from senior leaders.
• Attractive, market competitive remuneration package, including access to an annual bonus program.
• Access to bespoke, professional development opportunities to grow your career.
• Progressive policies include 16 weeks paid parental leave for primary care givers, 4 weeks for secondary care givers, access to an additional 2 days’ personal leave for cultural reasons, as well as wellness and volunteering leave.
• Values-led organisation with a focus on safety, sustainability and community.
• Based in Geelong, with a collaborative and supportive team environment.

GeelongPort is proudly a WORK180 endorsed Employer for all women.

Diversity & Inclusion

We are committed to building a workforce that represents the diverse society in which we live and work. We recognise the increasing importance of flexible work arrangements and family friendly work practices to enable and maintain a diverse, adaptive, and high performing workforce.

GeelongPort is committed to achieving a diverse workforce and strongly encourages applications from Aboriginal and Torres Strait Islander people, women, people with disability, LGBTIQA+ and people from culturally diverse backgrounds.

If you’re looking to develop and contribute in an organisation that makes a real impact on the region, we’d love to hear from you.

Closing Date

Applications close on Friday 20 November 2026