Facilities Coordinator

Pellicano Builders; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Pellicano is seeking a proactive and organised Facilities Coordinator to support day-to-day facilities management across our busy property portfolio in Victoria. This hands-on role makes you a key contact for tenants, contractors and internal stakeholders, helping coordinate maintenance requests and keep works moving efficiently.

You’ll have 2–4+ years experience in facilities, building services or related field, strong customer service and communication skills, and the ability to juggle

Qualifications

• 2–4+ years experience in facilities, property, building services or similar.
• Strong customer service and communication skills.
• Experience coordinating contractors in a commercial building environment.

Responsibilities

• Coordinate and follow up on maintenance requests.
• Liaise with tenants, contractors, suppliers and internal teams.
• Administer the facilities management software system.
• Support building compliance, contractor compliance and reporting.
• Assist with quotes, purchase orders, invoices and cost tracking.
• Attend sites across the Victorian portfolio to support inspections, maintenance follow-up, contractor coordination and tenant requirements.
• Help with site inspections, audits and identifying maintenance issues.
• Contribute to process improvements across the FM function.

Skills

Customer service

Communication skills

Contractor coordination

Attention to detail

Time management

Microsoft Office

FM software

Tools

FM software

Job description

Pellicano is a well-established family property group with a strong reputation for delivering high-quality commercial, industrial and mixed-use property solutions. Our Facilities Management team plays a key role in making sure our properties are safe, compliant, well maintained and a great experience for tenants and stakeholders.

About the role

We're looking for a proactive and organised Facilities Coordinator to support the day-to-day delivery of facilities management services across a busy property portfolio. This is a varied, hands‑on role where you'll be a key contact for tenants, contractors and internal stakeholders, helping to coordinate maintenance requests, support compliance and keep works moving efficiently.

Key responsibilities

• Coordinate and follow up on maintenance requests
• Liaise with tenants, contractors, suppliers and internal teams
• Administer the facilities management software system
• Support building compliance, contractor compliance and reporting
• Assist with quotes, purchase orders, invoices and cost tracking
• Attend sites across the Victorian portfolio to support inspections, maintenance follow-up, contractor coordination and tenant requirements
• Help with site inspections, audits and identifying maintenance issues
• Contribute to process improvements across the FM function

About you

• 2–4+ years' experience in facilities, property, building services or similar
• Strong customer service and communication skills
• Contractor coordination experience, ideally in a commercial building environment
• Good attention to detail and strong follow-up skills
• Ability to juggle competing priorities and work to deadlines
• Confidence using Microsoft Office; FM software experience would be a bonus
• A positive, practical and team-focused approach

If you’re someone who enjoys variety, problem‑solving and working with people, we’d love to hear from you.