Facilities Coordinator

Aspen Medical; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

National portfolio exposure

Diverse facilities projects

24/7 Employee Assistance Program

Job summary

Aspen Medical in Brisbane is seeking a Facilities Coordinator to support our national facilities portfolio. You will coordinate planned and reactive maintenance across corporate facilities, manage relationships with landlords and contractors, and maintain lease, utility, asset and compliance records.

You will coordinate workplace inspections, contractor inductions and hazard rectification, and assist with office moves, refurbishments and workspace reconfigurations.

Qualifications

• Minimum 12 months’ experience in facilities coordination or related operations.
• Experience coordinating multiple sites or dispersed property portfolio.
• Experience managing budgets and expenditure.
• Strong communication and stakeholder engagement skills.
• Ability to manage competing priorities with initiative and professionalism.
• Current Australian driver licence and willingness to travel interstate.

Responsibilities

• Coordinate planned and reactive maintenance, servicing and repairs across corporate facilities.
• Manage relationships with landlords, building managers, contractors and service providers.
• Maintain lease, utility, asset, access, maintenance and compliance records.
• Coordinate workplace inspections, contractor inductions and hazard rectification with Health and Safety Manager.
• Coordinate office moves, minor fit-outs, refurbishments and workspace reconfigurations.
• Monitor facilities budgets and expenditure, obtain quotations and review invoices.
• Coordinate responses to facilities incidents and workplace disruptions.
• Report on maintenance, contractor performance and expenditure.
• Support Brisbane office onboarding, workstation allocation, meeting room readiness and office activities.

Skills

Facilities coordination

Budget management

Stakeholder engagement

Problem solving

Organisational skills

Education

Qualifications in facilities management or related fields

Tools

Microsoft 365

Job description

Key Responsibilities

• Coordinate planned and reactive maintenance, servicing and repairs across our corporate facilities.
• Manage relationships with landlords, building managers, contractors and service providers.
• Maintain lease, utility, asset, access, maintenance and compliance records.
• Coordinate workplace inspections, contractor inductions and hazard rectification in consultation with the Health and Safety Manager.
• Coordinate office moves, minor fit-outs, refurbishments and workspace reconfigurations.
• Monitor facilities budgets and expenditure, obtain quotations and review invoices against approved work.
• Coordinate responses to facilities incidents and workplace disruptions.
• Report on maintenance, contractor performance, expenditure, compliance and improvement initiatives.
• Support Brisbane office onboarding, workstation allocation, meeting room readiness and office activities.

Minimum of 12 months’ relevant experience in facilities coordination, workplace operations, property services or corporate services, including responsibility for multiple sites or a dispersed property portfolio.

Experience coordinating contractors, suppliers and service providers.

Experience managing budgets and operational expenditure.

Strong communication, stakeholder engagement and problem‑solving skills.

Excellent organisational skills and attention to detail.

Ability to manage competing priorities with initiative, accountability and professionalism.

A current Australian driver licence and willingness to undertake periodic interstate travel.

Availability to attend facilities outside standard business hours when reasonably required.

Qualifications in facilities management, property, building services, work health and safety, or business administration.

Experience using Microsoft 365 and facilities management systems.

Experience coordinating workplace onboarding.

Experience working in a corporate, healthcare, regulated or multi‑site environment.

What we offer

• A Brisbane-based role with responsibility across a national facilities portfolio.
• Varied work spanning workplace operations, maintenance and facilities projects.
• Opportunities to introduce practical service improvements and workplace efficiencies.
• Access to a 24/7 Employee Assistance Program.
• The opportunity to contribute to a global healthcare organisation with a strong social purpose.

Aspen Medical values diversity and inclusion and encourages applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQIA+ communities, and those from diverse cultural backgrounds. We also welcome applications from ADF veterans with relevant experience.