Administration Assistant_Facilities

Degroup Pty Ltd; Melbourne; On-site; AUD 43,000 - 52,000; Full time

Job summary

Degroup Pty Ltd is seeking a detail-oriented administrator/reception candidate to join a Melbourne CBD office in a full-time permanent role. No experience required; training provided for duties related to Facilities and Maintenance of commercial assets.

Permanent residency or Australian citizenship is required. You will coordinate building services, respond to tenant requests, liaise with tenants and contractors, follow procedures, support procurement and invoice reviews, and report to the

Qualifications

• No experience required; training provided for role that includes administration/reception duties related to Facilities and Maintenance of commercial assets/buildings.
• Permanent residency or Australian citizenship is required for this position.
• Full-time permanent position in a Melbourne CBD office.

Responsibilities

• Co-ordinating building maintenance and responding to tenant requests quickly.
• Liaise with tenants and contractors to keep maintenance services on track.
• Respond to common inquiries from tenants and contractors.
• Follow existing procedures to action requests and assist with Building Management Systems, maintenance schedules and compliance requirements.
• Assist with procurement processes including purchase orders and invoice reviews.

Skills

Attention to detail

Clear written and verbal communication

Highly organized

Microsoft Office

Tools

Microsoft Office

Job description

This is a full-time permanent position working from a Melbourne CBD office.

Permanent residency or Australian citizenship is required for this position.

Seeking persons to work in a professional and energetic workplace.

No experience required. Training provided for role that includes administration/reception duties related to Facilities and Maintenance of commercial assets/buildings.

When you join Degroup, you become part of a team managing retail and commercial real estate assets.

The role includes but is not limited to, assisting with the co-ordination of all aspects of building services, statutory compliance and maintenance. You will play a key role in ensuring high standards of property maintenance and supporting the property team.

Key responsibilities include:

Coordinating building maintenance and responding to tenant requests quickly.

Liaise with tenants and contractors to keep maintenance services on track.

Respond to common inquiries from tenants and contractors.

Follow existing procedures to action requests and assist with Building Management Systems, maintenance schedules and compliance requirements.

Assist with procurement processes including purchase orders and invoice reviews.

You will report to the Facilities Manager.

Remuneration will depend on age and experience.

About you

To be successful in this role, it is essential that you have a high attention to detail. Clear written and verbal communication skills, with a service focused approach.

Highly organised and confident managing competing priorities.

Strong administrative capability and proficiency in Microsoft Office.

Daily duties can be dynamic and change suddenly, you should be willing to adapt to change.