Facilities & Asset Coordinator

SSI; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary packaging options

9-day fortnight

Professional development opportunities

Job summary

Settlement Services International (SSI Group) is seeking a pragmatic Facilities & Asset Coordinator to ensure safe, compliant and efficient building operations in Brisbane. You’ll coordinate maintenance, manage assets and reports, and uphold safety and building compliance.

You will engage contractors, maintain records, and support emergency management while collaborating with the Office Manager and internal teams to resolve issues and continuously improve facilities operations.

Qualifications

• Relevant facilities/property/building qualification or equivalent experience.
• Experience in facilities operations, building maintenance and contractor coordination.
• Understanding of building compliance, emergency management, safety and risk management.

Responsibilities

• Coordinate maintenance activities, engage contractors and manage asset records.
• Maintain compliance documentation, building inspections and reporting.
• Support emergency management processes and ensure safety requirements are met.
• Work with Office Manager and stakeholders to identify and resolve facilities issues.

Skills

Facilities operations

Contractor coordination

Asset management

Building inspections

Reporting

Stakeholder management

Communication

Office software

Education

Facilities/Property/Building qualification

Tools

Facilities management systems

Microsoft Office

Job description

The Facilities & Asset Coordinator is responsible for supporting the safe, compliant and effective operation of SSI's facilities through the coordination of maintenance activities, contractor engagement, asset management, compliance documentation, building inspections and facilities-related reporting.

The role maintains facilities and asset records, coordinates preventative and reactive maintenance activities, supports emergency management processes and assists in ensuring compliance with relevant building, safety and operational requirements.

The role works closely with the Office Manager, Facilities team, contractors and internal stakeholders to identify, track and resolve facilities, maintenance and asset-related issues.

We’re looking for a practical and proactive facilities professional who can take ownership of day-to-day building operations, maintenance and compliance. The ideal candidate will have experience coordinating contractors, conducting inspections, managing assets and facilities records, and ensuring compliance and safety requirements are met. They’ll be highly organised, solutions-focused and comfortable managing competing priorities, with strong communication and stakeholder management skills. Most importantly, they’ll be someone who spots issues before they become problems, follows things through to completion and looks for ways to continuously improve facilities and workplace operations.

• Relevant Facilities/Property/Building qualification or equivalent experience.
• Knowledge and experience in facilities operations, building maintenance and contractor coordination.
• Understanding of building compliance, emergency management, safety and risk management.
• Experience maintaining asset registers, compliance records and facilities documentation.
• Ability to conduct building inspections, identify issues and track corrective actions.
• Strong organisation, problem-solving, communication and stakeholder management skills.
• Ability to prepare reports and maintain accurate records.
• Proficiency in Microsoft Office and facilities management systems.
• Experience in facilities, property or building operations.
• Experience coordinating contractors, maintenance programs and compliance activities.
• Experience with building audits, inspections, certifications and regulatory requirements.
• Experience managing utilities, assets, reporting and emergency/site safety activities.

About Us

Settlement Services International (SSI Group) is a community-based organisation and social business that supports newcomers and Australians to achieve their full potential. Taking an integrated approach how everyone can thrive within the community in which they live and the wider Australian society, we support children, young people and families; people living with disability; and asylum seekers, refugees and migrants. Our programs include facilitating employment, multicultural foster care, creating community engagement, advocacy, and influencing government and international affairs and provide though leadership within our sector nationally and globally.

About our Benefits

• Salary packaging options to receive up to $15,900 of your salary tax-free meaning more take-home pay!
• Industry-leading flexibility with the opportunity to work a 9-day fortnight.
• Access to in-house training and learning opportunities for professional development and growth.
• Working alongside professional and dedicated team members all wanting to make a difference in our communities.

About our Recruitment Process

SSI Group is strongly committed to actively safeguarding children and young people and providing a safe environment for them to thrive. We ensure children and young people’s safety, and wellbeing is embedded in the everyday thinking and practice of everyone at SSI, whether they interact directly or indirectly with children and young people. All employees will undergo a National Police Clearance and a Working with Children Check as a condition of employment. All staff who work on, support, or manage Queensland child-related work must hold a Blue Card, even if they are not based in Queensland.

Our commitment to Diversity

SSI strives to be an inclusive workplace for all people. We recognise that we operate in a diverse community and welcome and encourage applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTIQ+ community, veterans, refugees and people with disability.